Purchasing Agent

Job Description

Job Description

Job Overview

The position of Purchasing Agent is an important one at Arc3 Gases because of the role it plays in procuring and managing one of Arc3 Gases’ most important assets -- inventory. 

The primary function of this position is to ensure that the purchasing department works with branch personnel to replenish inventory stock items in a way that efficiently and effectively meets the needs of our sales force and customers. The Purchasing Agent works with vendors to acquire inventory stock items in the most profitable and effective manner possible and also processes and monitors special and emergency orders. 

The Purchasing Agent must follow-up on all inventory orders and request prompt responses from our vendors. The Purchasing Agent plays a significant role in managing Arc3’s dead stock inventory and must perform various administrative duties that are associated with this position.

Responsibilities and Duties

• Review, adjust, and place orders from vendors using the automated purchasing process.
• Follow-up on back-ordered items and work to expedite shipments.
• Receive and process emergency orders into the computer system when submitted.
• Maintain system inventory files (i.e., price changes, new stock #’s, new vendors, etc.)
• Work closely with the central warehouse manager and other personnel to ensure our branches receive “excellent service and quality products in a timely manner.”
• Negotiate pricing with assigned vendors as directed by the Purchasing Manager.
• Work to minimize Arc3’s “dead stock” inventory (through transfers, deals with vendors, etc.).
• Maintain vendor catalogs with the correct pricing.
• Participate in inventory counts as directed by the Purchasing Manager.
• Communicate with and respond to branch questions, problems, and concerns (via phone, fax, e-mail, etc.).
• Work closely with the sales force to ensure that the customer receives “excellent” service and quality products in a timely fashion.
• Process adjustments to inventory as needed (i.e., returned products, inventory adjustments, incorrect pricing from vendors, etc.).
• Always be and look professional.
• Maintain all required paperwork.
• Comply with safety regulations and requirements.
• Attend training as required, and generally support fellow members of the Purchasing Department team and perform other related duties as required.
• Work closely with Accounts Payable to answer questions regarding pricing and part number discrepancies.

Qualifications

• 4-year or 2-year college degree is preferred. High School Diploma or Equivalent is required.
• Two years of experience in warehouse and/or purchasing is preferred.
• Sales-related experience is preferred.
• Knowledge of TIMS system is preferred.
• Proficiency in Microsoft Excel is required.
• Computer skills are required.
• Ability to communicate effectively is required. 
• Ability to lift and move boxes, files, and office equipment is required. 
• Ability to multi-task in a fast-paced environment.

 

Benefits

• Annual Profit-Sharing Bonus Plan
• 401(k) Retirement Plan with Company Match
• Health, Dental, and Vision Insurance
• Health Care and Dependent Care Flexible Spending Accounts
• Health Savings Accounts with Annual Company Contribution
• Company Paid Short-Term and Long-Term Disability Insurance 
• Company Paid Life and Accidental Death and Dismemberment Insurance
• Voluntary Life, Critical Illness, and Accident Insurance
• New Employee Referral Bonus Program
• Tuition Reimbursement
• Paid Time Off
• Paid Holidays
• Employee Assistance Program
• Wellness Program with Health Insurance Premium Discounts
• Company Paid Uniforms
• Personal Protective Equipment Reimbursements

Equal Opportunity Employer. Disabled/Protected Veterans.