Temporary Clerk, Office

Temporary Records Clerk

Primary Purpose: Under moderate supervision, assist the current records clerk with the organization and scanning of historical records to electronic storage.

Qualifications:

• High school diploma or GED
• Candidate must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the employee

Special Knowledge/Skills:

• Ability to speak, read, and understand English
• Ability to read and comprehend instructions
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to effectively present information in one-on-one situations
• Effective public relations, organization, communication, and interpersonal skills

Experience:

1 year of clerical experience in an office setting

Other/Miscellaneous Responsibilities and Duties:

• Receive and direct incoming calls, take reliable messages, and route to appropriate staff.
• Greet visitors (e.g. public, parents, students, substitutes, vendors, etc.) respond to their inquiries and/or direct them to appropriate personnel in accordance with district policies and procedures regarding building security.
• Respond to emergency calls and notify appropriate parties to address immediate safety and/or security issues.
• Receive deliveries and disseminate materials and information to the appropriate parties.
• Prepare correspondence, forms, reports, etc., for the department using personal computer.
• Maintain physical and computerized departmental files.
• Maintain other records as needed.
• Provide clerical assistance as needed.
• Compile, maintain, and file all reports, records, and other documents as required.
• Maintain confidentiality.

Supervisory Responsibilities: None

Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals; multi-line phone system Posture: Continuous sitting Motion: Repetitive hand motions including reaching. Frequent keyboarding and use of mouse. Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Reception desk in the administrative/central office Mental Demands: Work with frequent interruptions; maintain emotional control under stress