Operations Administrative Assistant

Job Description

Job Description

Amerhart, an SBP brand is currently hiring for an Operations Administrative Assistant in our West Salem, WI branch. This position will work closely with the Operations Manager to provide ongoing administrative support the Branch team to help keep business operations running smoothly and maximize the company’s resources, goals, and objectives.

Shift Times: Mon - Friday, 7a-4:30pm, OT as needed.

Responsibilities and Essential Functions:

• Take calls/schedule inbound trucks/deliveries

• Route/Dispatch outbound trucks
• Schedule Track and Trailer maintenance

• Input counts during cycle counts/audits.

• Support RMA process when needed.

• FedEx items

• Must be able to multitask in a dynamic environment

• Print and process CPU’s.

• Prepare for the following day’s receiving.

• Oversee daily receiving log

• Receive inbound loads into the system

• Back Up Sales Admin. Assistant.

• Provide ongoing administrative support to our operations team with various administrative, accounting, and purchasing duties.

• Other duties as assigned and requested by management.

Major Skills and Competencies:

• Teamwork: Ability to work well with others in a group, cooperate with others, offer to help when needed, and foster a team climate within the group where members are committed to a common goal.

• Initiative: Ability to think and take constructive action at work without being urged—highly motivated; skill and ability in taking the lead in forwarding new ideas or work methods.

• Adaptability/Flexibility: Ability to change or adapt work practices, priorities, or procedures, or to reschedule activities in response to changing conditions or multiple work demands. Approachable, personable, articulate and knowledgeable.

• Problem Solving: Using a systematic and effective approach in analyzing information to come up with good business solutions to problems. Ability to manage multiple tasks with attention to detail.

• Respect for all People: Respects people of all backgrounds and treats everyone fairly by maintaining a consistent set of standards. Mature and service-oriented attitude.

• Communication: Excellent communication (verbal and written) and organizational skills.

Required Credentials:

• High School diploma or equivalent.

• Minimum of 1-3 years of administration experience in an office environment, preferred.

• Proficiency and understanding of the use of a personal computer and appropriate software, including Excel, Work and Outlook.

• Must have a strong commitment to providing excellent customer service.

• Attention to detail and the ability to complete job duties with high degree of accuracy.

• Self-disciplined and capable of identifying and completing critical tasks independently, with minimal supervision.

• Flexible in work schedule, when required. Be personable, articulate, and knowledgeable.

• Ability to learn skills quickly with a mature and service-oriented attitude.

• Excellent communication (verbal and written) and organizational skills.

• Attention to detail and highly motivated. 

• Ability to manage multiple tasks.

• Dependable and reliable. 

Specialty Building Products is the leading distributor of specialty building products in North America. SBP operates under the brands U.S. LUMBER, Alexandria Moulding, REEB Millwork, DW Distribution, Millwork Sales and Amerhart. We serve 45 states in the U.S. and 8 provinces in Canada from over 40 locations. Here at SBP we are a people first organization, our team is built upon strong culture and standards for success. We value your perspective and want to learn more about you with a commitment to laying the foundation for you to build a successful career with us. Join us and EVOLVE your future at Specialty Building Products!

Being a part of SBP you will be eligible for many benefits. Full-Time benefits would include:

• Medical, Dental, Vision given on the 1st of the month following 30 days of employment
• Company-Paid Life Insurance & Disability
• 401(k) with Company Match
• Company-Paid Time Off
• Paid Holidays & Floating Holidays
• PLUS ADDITIONAL PERKS!

Serving our communities:

We are also committed to our core value of “using our influence to have a uniquely positive impact” on the people that we touch. Through our initiatives we encourage and incentivize our employees to aid fellow employees in need and to better serve our communities and the people we directly influence.

We are proud to have the best team in our industry. We have experienced a tremendous amount of growth as a company. This growth has served not only our customer base but has also provided significant opportunities for advancement amongst our employees.

*Please be careful about scam recruitment. Specialty Building Products would never send any candidate a check or instructions to deposit funds in a bank account in connection with the interview or hiring process.

Specialty Building Products is an equal opportunity employer. It is our policy of Specialty Building Products not to discriminate in hiring and employment on the basis of race, color, religion, national origin, sex, disability, age, military status, genetic information, or other protected class status in accordance with all applicable federal, state, and local laws.