Administrative Assistant
University of Maryland Medical System
Job Requirements This role is an Administrative Assistant for the Laboratory department. Candidate must have prior administrative assistant experience to be considered for this role. POSITION SUMMARY Supports the efficient day-to-day operation of the department by performing administrative duties (e.g. typing, copying, filing, data entry, appropriately routing phone calls, mail distribution and greeting visitors, etc.) Principal Duties:
- Answers electronic communications and phone calls, directing calls to appropriate parties or takes messages.
- Performs general office duties such as establishing and maintaining official documents and records in appropriate files; ordering supplies; sorting and distributing mail, including faxes and emails.
- Conducts research, compiles data and prepares correspondence/documents for consideration
- Greets and screens visitors and assist and answers routine questions.
- Reviews a variety of materials, including reports memos, and letters for content and recommends changes were appropriate.
- Maintain department and assigned management team member's calendar and coordinates appointments and department events.
- Prepares check requests, orders and maintains office supplies as needed.
- Coordinates events and functions with other departments as necessary.
- Performs other administrative duties as assigned.
- Greets customers in courteous, friendly, respectful and professional manner at all times, including maintaining eye contact when appropriate.
- Follows communication protocols to both internal and external customers, including introducing him/herself with job title and experience, asking open ended questions, such as "How may I be of help to you?" using the customer's name as soon as it is learned.
- Responds promptly and appropriately to customer questions/concerns/complaints and attempts immediate resolution.
- Keeps customer's information confidential, including public places such as elevators or the cafeteria.
- Provides assistance and offers help immediately, including finding someone else to meet the request, if unable to do so him/herself. Introduce other staff to customers when a hand-off occurs and explain that the person will provide excellent service.
- Demonstrates commitment to excellent service recovery when a customer's expectations have not been met.
- Offers assistance to colleagues and other departments when needed.
- Takes responsibility for solving problems regardless of origin; completes assignments, and respects deadlines.
- Resolves conflict directly with colleagues and seeks assistance from others if the issue cannot be resolved. Refrains from criticism in public.
- Mindful and respectful of others' time and schedules. Attends meetings on time and communicates any absences.
- Provides co-workers with a status report for continuity of workflow when planning to be out of the office, off the unit, or away from the department
- Respectful, courteous and professional in all forms of communication and follows facility's service communication protocol in all interactions.
- Refrains from use of personal cell phone in patient care areas and keeps usage to a minimum at all other times while on duty.
- Does not text or use e-mail during meetings (except for exigent or emergency situations).
- Limits use of business cell phone during meetings (remain on vibrate and/or calls go to voicemail).
- Makes every effort to answer telephone calls within three rings, introducing him/herself, department and title (if appropriate). Asks permission before placing the caller on hold or using the speakerphone. If caller is transferred, gives the caller the extension number of the person he or she is being transferred to. Offers further assistance to the caller upon completing the conversation.
- Maintains an appropriate voicemail message and when away from the office has an out-of-office email message that is brief, current, and includes name and department and offers the caller options if possible.
- Returns email and voicemail messages promptly but no later than within one business day (24 hours).
- Always mindful of voice and language in public.
- Reports to work appropriately groomed and in compliance with the Hospital's dress code. Wears identification badge at all times at chest level and facing outwards so identification is clearly visible.
- Complete all assignments within deadlines or negotiates alternative actions and time frames in order to achieve desired outcomes.
- Completes mandatory, annual education and competency requirements.
- Follows UMCAP safety, infection control and employee health standards.
- Demonstrates responsibility for personal growth, development and professional knowledge and competency.
- Adhere to all UMCAP and department policies and procedures, including Code of Conduct and professional behavior standards. Does not exceed Hospital guidelines in reference to attendance, punctuality, and use of sick and unplanned absences. Provides notification of absences, lateness and vacation requests according to department guidelines. Respects length of time for lunch and break times.
- Reviews, signs, and adheres to UMCAP and/or departmental confidentiality statement.
- Required: High School Diploma or GED equivalent
- Attained Level: Entry level
- Required: 1 - 3 years
- Three years administrative experience desirable. Experience with front desk/receptionist duties, using fax machine, copier, phone, and varied computer software.
- Microsoft Office Suite Skill Level:
- Word: Basic
- Excel: Basic
- PowerPoint: Basic
Vacancy posted 4 days ago
Similar jobs that could be interesting for youBased on the Administrative Assistant in Upper Marlboro, MD vacancy
- ...SUMMARY The Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly... ...treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies...SuggestedFull timePart timeWork at officeLocal area
- ...Revision date: May 5, 2026 Key Responsibilities Operations & Administrative Support Maintain and update the weekly Top Sheet, ensuring... ...databases, ensuring accurate and accessible records Assist with HR-related functions including onboarding, time and attendance...SuggestedFull timeWork at officeWeekend work
Rentex
Upper Marlboro, MD1 day ago - ...CMT Services is recruiting for an Administrative Assistant ABOUT US CMT Services, Inc. is a dynamic and growing small business supporting Federal, State, and Local government agencies. As a SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality...SuggestedLocal areaMonday to FridayFlexible hours
CMT
Upper Marlboro, MD2 days ago - ...Key Responsibilities of Tax Administrative Assistant The ideal candidate will possess strong organizational skills, impeccable attention to detail, and the ability to handle confidential information with discretion. This role requires a proactive and resourceful individual...SuggestedPart timeSeasonal workWork at office
Velocity Staffing LLC
Upper Marlboro, MD4 days ago - Court Reporter Location: Largo, MD Department: Prince George's County Office of Procurement Position Summary: We are currently seeking an experienced Official Court Reporter to join our team in providing accurate and timely verbatim records of all court proceedings, trials...SuggestedWork at office
- ...Adjunct Faculty Position Information Position Title Adjunct Faculty, Certified Nursing Assistant Position Type Faculty Department Allied Health FLSA Exempt Full Time or Part Time Part Time Fixed...16 hoursFull timePart timeFixed term contractWork at officeImmediate startRemote workWeekend workAfternoon shift
Prince George's Community College
Upper Marlboro, MD5 days ago $24 - $27 per hour
...Outbound Administrative Assistant Capital Electric Supply has an opening for a Warehouse Administrator Outbound at our Upper Marlboro, MD, location. This role provides administrative support to warehouse Outbound operations by ensuring accurate documentation, system...Temporary workWork at officeLocal area- ...Bilingual Administrative Assistant - Temporary Position/In Office CMT Services, Inc. is a dynamic and growing small business supporting Federal, State, and Local government agencies. As a SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality,...Temporary workWork at officeLocal areaImmediate startRemote work
- ...SUMMARY The Administrator is responsible for the overall daily management and operation of the clinic. The Administrator reports directly... ...treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies...Full timePart timeWork at officeLocal area
U.S. RENAL CARE
Upper Marlboro, MD4 hours ago - ...their Reliable Partner of Choice. CMT is an Equal Opportunity Employer CMT Services, Inc. seeks a Temporary Executive Administrative Aide to work in the County Executive's office in Largo, MD. This position has the highest levels of responsible secretarial and...Full timeTemporary workLocal areaMonday to Friday
CMT
Upper Marlboro, MD4 days ago - ...management, and data analytic support services to federal and state governments. Clerical and Administrative Support Specialist Supporting SAF/FM (Office of the Assistant Secretary of the Air Force for Financial Management and Comptroller) Employer: US...Temporary workFor contractorsWork at officeMonday to Friday
U.S. Federal Solutions Inc
Andrews Air Force Base, MD6 days ago - ...Job Description \n SUMMARY \n The Administrator is responsible for the overall daily management and operation of the clinic. The... ...treatment and mechanisms of the equipment of the facility. · Assist, when necessary, with disinfection of equipment and supplies including...Full timePart timeWork at officeLocal area
U.S. Renal Care
Upper Marlboro, MD16 days ago $18 - $20 per hour
...Job Description Job Description Position Title: ADMINISTRATIVE ASSISTANT Reports to: Program Director REQUIRED QUALIFICATIONS Demonstrated written and oral communication skills Demonstrated ability to work independently and as a team. Minimum two years...Hourly payFull timeWork at officeMonday to FridayShift workEservice Consulting Llc
Upper Marlboro, MD3 days ago- ...Job Description Job Description Criminal Justice Administrative Staff Position . A full-time position on Main Street in Upper Marlboro... ...client relations, including compiling client payments and assisting in the collection of those funds. Familiarity with the Court...Full time
A1 Trusted Monitoring, LLC
Upper Marlboro, MD25 days ago - ...Administrative Assistant Looking for an innovative organization and the opportunity to learn and grow professionally? We can help! We are seeking an Administrative Assistant to provide administrative and clerical support services for the Bureau of Economic Analysis...Full timePart timeWork at office
Terrestris Global Solutions
Suitland, MD4 days ago $18.5 per hour
...maintains and distributes significant data and performs general administrative tasks for the Department. Provides support to all staff upon... ...else assigned by direct supervisor or senior management. Assists with maintaining and submitting department expenses. Monitors...Hourly payWork experience placementWork at officeSheppard Pratt
Lanham, MD4 days ago- ...Administrative Assistant PHG is a hospitality management company focused on Food, Culture and Event Experiences. At core, we're a team that is passionate about creating connections with people through food, community, and fellowship. We are known for curated hospitality...Work at office
Potomac Hospitality Group
Bowie, MD5 days ago - ...Administrative Assistant I role at Inside Higher Ed Overview Administrative Assistant I at Inside Higher Ed. Open date: 09-11-2025. Close date: 09-11-2025. Salary: $45,375 - $53,843. Job Description Under general supervision, provides moderately complex administrative...Full timeWork at officeFlexible hours
Inside Higher Ed
Bowie, MD4 days ago $15 per hour
...Administrative Assistant Administrative Assistant needed for our government client in Greenbelt, MD. The Administrative Assistant will be the first point of contact when customers are visiting their District office. Eight month contract position with possible extension...Hourly payWeekly payContract workWork at officeMonday to FridaySwift Staffing LLC
Greenbelt, MD2 days ago$65k - $90k
...A Washington DC based commercial real estate company is seeking an experienced Accounting Administrative Assistant to join our team. The ideal candidate will have at least 3 years of experience working in a professional services environment in a project supporting role...Temporary workWork at officeLocal areaPalmer Staffing Services
Brentwood, MD2 days ago$26 - $30 per hour
...Title: Administrative Specialist Classification: Non-Exempt About the Organization RoadSafe Traffic Systems is the largest... ...portals as required for accurate tracking and reporting. Assisting with Accounts Receivable (AR) collections to ensure timely payments...Hourly payWork at officeRoadSafe Traffic
Upper Marlboro, MD1 day ago$40k - $50k
...Come join our awesome team as a Administrative Assistant at the Senior Community Care of Maryland PACE clinic. We are offering great benefits and wonderful work environments! Senior Community Care of Maryland is part of Volunteers of America National Services which...Temporary workPart timeWork at officeMonday to FridayVolunteers of America National Services
Lanham, MD3 days ago- ...Administrative Assistant Turn complex immigration policy into clear guidance that helps millions navigate the U.S. immigration system—where clarity meets public service. If you can make the complex clear, your work will empower others and shape how critical systems...16 hoursTemporary workPart timeWork at office
FedWriters
Suitland, MD4 days ago $18 - $28 per hour
...of one of our outpatient or hospital facilities-and use your administrative skills to impact the lives of our patients and their families.... ..., patient charts, invoices and purchase orders. You also will assist patients with transportation arrangements and physician appointments...Minimum wageWork at officeDaVita
Lanham, MD1 day ago$25 per hour
...Administrative Assistant-Scheduler MD Hope Center - Greenbelt - Greenbelt, MD 20770 Overview Salary Range $25.00 - $25.00 Hourly Position Type Full Time - 40 Plus Benefits Job Shift Day Education Level High School Diploma Obtained Travel Percentage None Category...Hourly payWork at officeShift work- ...skills, and proficiency with office technology are essential for this position. Key Responsibilities: Provides information, assistance, and services to the general public, employees, and others in person, by telephone or by other forms of communication....Work at officeLocal area
- ...Job Description Job Description Front Desk Receptionist/Administrative Assistant Job Description *Reports to the Executive Director or assignee in his absence Job Responsibilities: • Serves visitors by greeting, welcoming, and directing them appropriately....
Dominion Residence Of Maryland Inc
Lanham, MD5 days ago - ...Group Exercise Administrative Assistant Gold's Gym seeks a Group Exercise Administrative Assistant! The Group Exercise Administrative Assistant will assist our Group Exercise Managers and will be responsible for reporting, filing, recruiting, ordering, invoicing, and...Hourly payWork at officeFlexible hoursShift work
$23.5 - $24 per hour
...Administrative Assistant I ARC-WASHINGTON ARC - Hyattsville, MD 20781 Start Date 07/06/2026 End Date 08/03/2026 Salary Range $23.50 - $24.00 Hourly Position Type Full Time Regular Job Shift Day Education Level High School Diploma/GED Travel Percentage Minimal Category...Hourly payFull timeWork at officeShift work- ...Administrative Assistant At FutureCare our Administrative Assistants are solid contributors to the daily operation of our Dialysis team. They are skilled in handling clerical and administrative tasks, can multitask, and manage their time effectively. Reporting to the...Work at officeFlexible hours
Futurecare
Clinton, MD4 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Assistant. Be the first to apply!
Related searches
- administrative assistant police department Upper Marlboro, MD
- administrative assistant Upper Marlboro, MD
- business assistant Upper Marlboro, MD
- administrative assistant logistics Upper Marlboro, MD
- operations assistant Upper Marlboro, MD
- team assistant Upper Marlboro, MD
- administrative assistant/recruiting Upper Marlboro, MD
- part-time administrative assistant work from home Upper Marlboro, MD
- department administrative assistant i Upper Marlboro, MD
- operations administrative assistant Upper Marlboro, MD