Procurement & Contracts Specialist - 12 month FTC

Tesla

About VEV
VEV specialises in designing and implementing scaled enterprise fleet solutions. Our expertise lies in optimising fleets, charging infrastructure, and operations to maximize the benefits of transitioning to sustainable transportation. With a wealth of experience in delivering comprehensive turnkey charging solutions at scale, we are committed to guiding organizations through a seamless transition towards a greener future.
If you are passionate about sustainable transportation, innovation, and making a positive impact, we invite you to join us at VEV. As a member of our team, you will have the opportunity to work on ground breaking projects, collaborate with industry experts, and drive meaningful change in the world of e-mobility.
Role Overview
We are seeking a Procurement and Contracts Specialist to join VEV on a 12-month fixed term contract to provide maternity cover. The role is based in London and will support procurement and contract activity across VEV’s decarbonisation projects and operational requirements.
Reporting to the Procurement Director, the role will provide hands on support across sourcing, supplier onboarding, contract administration, purchase-order follow up and supplier performance reporting. The successful candidate will work closely with project, engineering, finance and operational stakeholders to help ensure procurement activities are completed accurately, efficiently and in line with agreed processes.
This role is suited to a procurement professional with approximately three to four years experience who can manage defines workstreams independently while escalating higher-value, complex strategic maters as appropriate.
Key Responsibilities
Sourcing and Supplier Selection
Support and manage defined RFI, RFQ and RFP activities for good and services across EV charging, solar, battery storage, engineering services and other assigned requirements
Prepare sourcing documentation, coordinate supplier responses and complete commercial bid comparisons and quotation evaluations
Support supplier selection recommendations by consolidating commercial, technical, delivery and risk information from relevant stakeholders
Assist with negotiations on pricing, delivery, payment terms and other commercial conditions within agreed levels of authority
Supplier Onboarding and Procurement Operations
Coordinate supplier due diligence and onboarding, working with Finance, Legal and other relevant teams to obtain required approval and complete system setup
Administer confidentiality agreements, supplier records, approved-supplier information and supplier listing or delisting activities
Create and maintain accurate procurement and supplier information within relevant systems and trackers
Monitor open purchase orders, supplier confirmations and delivery dates, following up with suppliers and internal stakeholders as required
Expedite or support the rescheduling of orders to maintain alignment with project and operational requirements
Work with Accounts Payable, suppliers and budget owners to investigate and resolve purchase order and invoice queries
Contract Administration
Support the preparation, review, approval and signature process for supplier contracts, amendments, work orders and related commercial documents
Maintain the contract register and accurate records of key dates, renewals, notice periods, commercial terms and contractual documentation
Coordinate contract register and accurate records of key dates, renewals, notice periods, commercial terms and contractual documentation
Coordinate contract implementation activities and ensure relevant stakeholders have access to current contractual information
Monitor defined supplier obligations and support the escalation of contractual, delivery or performance issues
Assist the Procurement Director and internal stakeholders with contract renewals, variations and supplier communications
Supplier Performance and Process Support
Collect and maintain supplier performance information, including delivery, quality, responsiveness and commercial KPIs
Support supplier review meetings, document actions and follow up agreed improvement activities
Ensure procurement policies, approval requirements and delegated authorities are followed across assigned activities
Maintain procurement reports and trackers covering sourcing progress, contracts, supplier onboarding, open orders and savings
Contribute to the continuous improvement of procurement processes, templates, data quality and ways of working
Provide flexible, hands-on support across the Procurement team to help meet changing project and operational priorities
Qualifications and Experience
three to four years experience in procurement, sourcing, contract administration, purchasing or a related commercial role
Practical experience supporting RFI, RFQ or RFP processes, quotation evaluation and supplier selection
Experience coordinating supplier onboarding, due diligence and purchasing system setup
Experience supporting the administration and implementation of contracts for goods or services
Strong numerical and analytical skills, with good attention to detail and confidence working with commercial data
Good working knowledge of Microsoft Excel and experience using procurement, ERP or contract management systems
An organised, proactive and delivery focussed approach, with the ability to manage multiple prioritise and meet deadlines
Experience within EV charging renewable energy, construction, engineering services or another project based environment (desirable)
Exposure to solar, BESS, electrical equipment or EV related good and services (desirable)
Relevant degree or professional qualification in procurement, supply chain, commercial management or related field (desirable)
Experience working in a fast growth organisation or developing procurement processes and templates (desirable)
Additional Information
This is a London based, 12 month fixed term maternity cover opportunity to contribute to meaningful infrastructure projects and support the continued development of VEVs procurement function.
VEV is an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. Learn more about our existing projects and vision for the future at

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Vacancy posted 3 days ago

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