OCIP Administrator Assistant
Full-time
National Insurance Consultants
Our mission is to provide clients with added value in addition to the insurance and risk management services they receive; remain indispensable as a trusted management advisor by consistently reaching above and beyond the expectations of clients, strategic alliances, and “centers of influence” we have the privilege to serve; uphold the highest ethical standards for which we are entrusted; and continue enhancing our capabilities and to provide exceptional service that positively benefits our client’s bottom lines. Status: Non-exempt
Primary Duties and Responsibilities:
Enrollment Activities
Primary Duties and Responsibilities:
Enrollment Activities
- Receive and audit all contractor enrollment information via enrollment website, including insurance bid information on designated wrap-up program forms. Follow up with individual brokers/agents and contractors as necessary.
- Process enrollments, enter information into OCIP Data Tracking System, and notify designated insurers and other appropriate vendors electronically of enrolled contractors for certificate and policy issuance.
- Perform closeout notification protocols for each contractor and project work as activities are completed during the wrap-up program term, including providing notice of contract completion to the broker.
- Respond to all contractor questions (utilizing the administrative unit’s toll-free number or e-mail).
- Provide enrolled contractors with wrap-up program informational loss control and claim materials.
- Track, review and distribute contractor wrap-up policies upon issuance by insurers.
- Collect, monitor, and report on all enrolled contractor and subcontractor monthly payrolls for wrap-up program purposes.
- Periodically attend monthly (or every other month, if appropriate) wrap-up program management meetings with project management firm and designated contractors to review the wrap-up operation and issues in all areas of administration, safety, and claims.
- Maintain and regularly update the owner’s project databases covering all wrap-up program information.
- Maintain and update, on a daily basis, the wrap-up database covering the following contractor and subcontractor wrap-up insurance-related functions:
- Contractor identification and enrollment tracking
- Contract cost and payrolls
- Monthly reporting
- Exceptions reporting
- Insurer loss data
- Claim tracking
- Project closeout
- Other, as appropriate
- With the data noted in item above, perform the following:
- Monitor the status of enrollments for all contractors and subcontractors, and contact appropriate contractors and notify the Program Manager and/or CM/GC when delays or irregularities are observed.
- Maintain records reflecting the issuance of policies by designated insurers, as well as projected start and completion dates for all contractors/projects.
- Maintain a database of financial exposure components, by project, by contractor, including estimated and reported payroll data, loss data, insurance rates and trade classifications, experience modification, and other factors.
- Maintain a database of contractor information, including names and addresses, scope of work, subcontractor/tier relationships, and CM/GC and subcontractors’ offsite insurance information.
- Produce summary management reports, including financial reports of payroll, construction values, premiums, wrap-up savings, and informational reports relating to all contractors.
- Assist as necessary in processing, administration and tracking of claims that may arise during the term of the Agreement and which fall within the scope of the OCIP.
Vacancy posted a month ago
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