Office Assistant

Executive Administrative / Office Administrator Job Description: Associate degree with 5-10 years of administrative experience , preferably in a medium-sized facility with 300+ employees. Excellent English communication skills - written and verbal. Strong proficiency in MS Office (Word, Excel, PowerPoint) . Experience in office administration, facility management, reception, and maintenance . Knowledge of physical security, access control, CCTV, fire safety, HSE, and emergency procedures . Experience with procurement, vendor management, inventory, billing, finance/accounting, and purchase processes . Strong organizational, planning, analytical, problem-solving, and decision-making skills . Ability to manage multiple priorities and work independently in a multicultural environment . Proactive, flexible, adaptable, self-motivated, and professional. Key Responsibilities: Manage front desk/reception , visitors, client meetings, conference rooms, mail, and courier services (FedEx/UPS/DHL). Coordinate travel, transportation, accommodation, events, meetings, and office supplies . Manage facility operations , housekeeping, maintenance, seating/occupancy, inventory, and material movement. Monitor physical security systems, CCTV, access control, and security compliance . Handle procurement, purchase requisitions, vendor management, invoices, and payments . Maintain audit readiness, statutory compliance, vendor agreements, and administrative records . Coordinate fire safety, HSE briefings/drills, safety equipment, and workplace compliance . Prepare MIS reports, expense reports, seat occupancy reports, budgets, and utilization tracking . Coordinate with landlords, property managers, vendors, internal teams, and senior leadership . Ensure smooth day-to-day administration of the facility and support additional administrative requirements as needed. #J-18808-Ljbffr