Executive Assistant

Job Description


Executive Assistant

Ultimate Staffing Services is currently seeking a highly organized and detail-oriented Executive Assistant to join their client's banking team in San Diego, CA. This is a Direct Hire position, offering a part-time schedule with the potential to transition to full-time at the beginning of the new year. This role is crucial for ensuring the seamless operation of the Board of Directors and executive team, providing comprehensive support and coordination.

Work Hours

Monday to Friday, 8:15 AM - 2:30 PM

Compensation

Compensation ranges from $27 to $40 per hour, with benefits offered.

Benefits

• Medical, dental, and vision.
• 401k.
• Vacation.
• Annual bonus.
• Tuition reimbursement.

Responsibilities

• Act as a trusted liaison and advisor to the Board of Directors and executive leadership team
• Prepare, compile, and distribute board packages and key executive materials
• Manage and present critical information flow between stakeholders, executives, and the Board
• Oversee highly confidential communications, documentation, and executive calendars (CEO, CFO, COO, Board members)
• Coordinate board meetings and events, including logistics, catering, and meeting planning
• Support strategic initiatives and offsite events, including high-profile annual planning sessions with occasional weekend involvement

Qualifications

• Highschool Diploma or greater
• Minimum 5+ years of Executive Assistant experience.
• Strong skills in Microsoft Outlook, PowerPoint and Excel and collaboration/project tools (e.g., Asana or similar).
• Background and credit check required.

Additional Details

Around 5% travel time is expected. The position reports to HR Manager

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.


Job Reference: JN -062026-422911