Project Administrator

Job Title: Project Administrator (Accounts Payable/Accounts Receivable)

Location: Bakersfield, CA

Pay Rate: $20 - $30 per hour

Job Description

The Project Administrator supports project and accounting operations by processing financial transactions, maintaining accurate records, and providing comprehensive administrative support to project teams. This role ensures that accounts payable and receivable activities run smoothly, project data remains current, and office functions operate efficiently in a fast-paced industrial and commercial project environment.

Responsibilities

• Process and manage Accounts Payable and Accounts Receivable transactions accurately and in a timely manner.
• Track invoices, purchase orders, payments, and outstanding balances to ensure accurate financial records.
• Reconcile accounts and assist with month-end reporting activities.
• Generate, update, and maintain project reports, spreadsheets, and financial records.
• Enter and update project data within company systems, ensuring information remains current and accurate.
• Support project managers with administrative tasks, documentation, and project coordination.
• Maintain organized filing systems for contracts, invoices, and project records in both physical and digital formats.
• Answer phones, respond to emails, and provide professional and courteous customer service.
• Coordinate office supplies, equipment needs, and general office operations.
• Assist with scheduling meetings, preparing agendas, and drafting project-related correspondence.
• Ensure all records, reports, and documentation are completed accurately and submitted on time.

Essential Skills

• At least 1+ years of experience in administrative support, accounting, bookkeeping, or project support.
• Experience with Accounts Payable and Accounts Receivable processes (preferred but strongly valued).
• Proficiency in Microsoft Office Suite, with strong skills in Microsoft Excel.
• Demonstrated experience with administrative support and general office administration.
• Hands-on experience with invoicing, invoice processing, and purchase order tracking.
• Basic understanding of accounting principles and financial recordkeeping.
• Strong attention to detail and high level of accuracy in data entry and documentation.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Ability to prioritize workload effectively and meet deadlines in a structured environment.
• Excellent written and verbal communication skills for interacting with internal teams and external partners.
• Comfort using computers and standard office software for data entry and reporting.

Additional Skills & Qualifications

• Experience with ERP, accounting, or project management software is a plus.
• Knowledge in supporting industrial or commercial projects is beneficial.
• Customer service experience in a professional office setting.
• Ability to collaborate effectively with project managers, field teams, and office staff.
• Knowledge of prevailing wage projects and labor compliance requirements.
• Experience preparing or supporting certified payroll reporting .
• Experience with state workforce, labor compliance, or pay data reporting .
• Familiarity with public works or government-funded construction projects.

Why Work Here?

You will join a well-established organization that offers a stable, long-term opportunity with consistent daytime hours and no weekend work. The culture emphasizes collaboration, with close coordination between office, engineering, and field operations teams. You will gain hands-on exposure to complex industrial and commercial projects, allowing you to grow your skills while contributing directly to meaningful, real-world work. The environment supports professional development, reliability, and teamwork, providing a solid foundation for building your career.

Work Environment

This is an on-site field and office role based in Bakersfield. You will work closely with project managers and field teams in a collaborative, project-driven environment. The standard schedule is Monday through Friday, from 7:00 AM to 3:30 PM, providing a consistent daytime work routine. The role involves regular use of computers, Microsoft Office applications, and office equipment, along with interaction across engineering, administrative, and field operations functions.

This is a Contract to Hire position based out of Bakersfield, CA.

The pay range for this position is $20.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Bakersfield,CA.

This position is anticipated to close on Aug 17, 2026.

About Aerotek

Aerotek® Inc. provides staffing and services solutions in manufacturing, logistics, construction, aviation, facilities and maintenance. We provide the expertise, solutions and people required to rise to the challenges of North American industry. Headquartered in Hanover, Md., Aerotek operates a unified network of over 200 offices across North America, supporting more than 18,000 clients each year. Aerotek is an Allegis Group company, the global leader in workforce and business solutions. To learn more, visit: Aerotek.com | 1-888-AEROTEK.

Aerotek offers weekly pay, employee benefits including medical, dental & vision, life insurance, health advocacy and employee assistance programs, a 401(k) plan, and employee discounts.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):
We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.