Administrative Assistant

Role Summary

This position offers administrative support within a dedicated department, requiring an experienced professional to manage clerical tasks efficiently. The role involves providing essential administrative assistance to ensure smooth daily operations, greeting visitors, and managing communication channels. It is ideal for candidates with strong organizational skills and a customer-service mindset to support staff and external contacts effectively.

Responsibilities

• Greet visitors promptly and professionally, creating a welcoming environment.
• Handle incoming calls, providing accurate information and directing inquiries appropriately.
• Perform general administrative duties such as data entry, word processing, and internet research.
• Take detailed messages for department personnel and relay them accurately.
• Assist with mail sorting, overnight package handling, and maintaining organizational workflows.
• Support other administrative staff with overflow tasks, including document preparation and filing.
• Maintain a professional and courteous communication style in all interactions.
• Manage and prioritize multiple tasks efficiently to meet deadlines.
• Ensure the confidentiality and security of sensitive information.
• Contribute to a positive office atmosphere through professional demeanor and teamwork.

Qualifications

• Minimum of 5+ years of administrative support experience.
• Proven excellence in verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle a high-volume workload with professionalism.
• Availability to interview and start immediately.
• Must have legal authorization to work in the United States.
• Proficiency in Microsoft Office Suite and familiarity with office equipment.
• Demonstrated ability to provide excellent customer service.
• Ability to work independently and as part of a team.
• Flexibility to adapt to changing priorities and demands.

Publishing Pay Range: $30.00 – $31.00 hourly

This position is based in office and requires employee to work on-site.