Construction Administrative Assistant

2026 Construction Administrative Assistant (Part-Time)

Target Responsibilities and Competencies: Customer Service

Manage all incoming communications via email, phone, and in-person visitors

Intake all client details and site information

Track all contact information and communication notes in Salesforce

Target Responsibilities and Competencies: Administration Support

Maintain an organized office calendar and schedule meetings and appointments as needed

Perform errands (e.g. post office) and office housekeeping

Process and log accounting related items such as invoices, payments, receipts, etc.

File, organize, and maintain hard and soft copies of company documents

Demonstrate proficiency in Word, Excel, Microsoft Suite, Microsoft Teams, Gmail, Google Drive/Docs, Google Calendar, iCloud, Zoom, and more.

Target Responsibilities and Competencies: Installation and Project Coordination

Research jurisdiction and utility application, permitting, and installation requirements

Schedule site visits, installations, and inspections with clients and utilities

Fill out and submit applications and pay fees to pull permits and interconnection agreements

Merge installation documents into site packages for field team

Permitting, AHJ and Utility correspondence

Minimum Qualifications

Excellent communication, writing and customer service skills

Excellent computer competency and high WPM

College-level education or equivalent

Desired Qualifications

2+ years of Administrative experience

2+ of Project Management or Coordination experience

Solar or Construction industry experience

Work week: Part-time hours / flexible and changing hours depending on work load between 8:00 AM - 5:00 PM

Location: Office

Rate of pay: $25.00-$35.00 / hour dependent on relevant on experience