Operations Training Administrator

Operations Training Administrator ABOUT THE POSITION While reporting to the Training Manager, the Operations Training Administrator manages operation training programs by scheduling sessions, preparing materials, tracking attendance and progress, and communicating with participants and vendors. They ensure training initiatives run smoothly, helping employees gain necessary skills and align programs with Austin Powder Company policies and procedures. Key responsibilities include updating the Learning Management Systems (LMS), recordkeeping, logistical support for classes, and assisting in the development and evaluation of training. KEY RESPONSIBILITIES AND DUTIES Program Coordination: Scheduling training sessions, booking venues, making hotel reservations, vehicle reservations, meals and equipment, and managing logistics for training events. Process all invoices as needed. Administrative Support: Arrange building access for off-site participants. Print materials, register participants in the LMS, and maintain trainee lists, schedules, and attendance records. Material Management: Create, update, and distribute training materials. Publish new courses in the LMS. Build and modify learning plans in the LMS. Record Keeping and Recording: Maintain an accurate recordkeeping system to track employee participation, progress, and training completion on compliance based courses. Mark learners complete for ILT courses related to compliance and/or regulatory compliance. Austin Powder Company Systems Support: Develop a thorough understanding and appreciation of field locations daily administrative and office functions, including the use of essential computer applications to meet operational and compliance requirements. Communication: Serving as a liaison between participants, vendors, and management, providing information and addressing issues. Maintain the email address for the training department. Produce quarterly training calendar. Needs Assessment: Identifying training needs and suggesting new programs or improvements to existing ones to enhance learning and development activities. Partner with Austin Powder Company SMEs to coordinate Lunch & Learn sessions. The above is intended to describe the general content of and the requirements for the performance of this position. It is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. EDUCATION AND EXPERIENCE Bachelor's or associate degree. Experience in lieu of education may be considered. Proficient in Microsoft Office Suite: Outlook, Word, PowerPoint, Excel and Teams. Experience working in an LMS is highly desired. Experience building eLearning content desired. Experience in Federal Regulatory preferred, not required. SKILLS, KNOWLEDGE AND ABILITIES Critical Thinking Thinks clearly and systematically while observing, analyzing, interpreting, evaluating, explaining, problem solving and making decisions. Collaborative Reputation of integrity and building trusted relationships. Presents information both clearly and concisely and regularly confirms correct interpretation by others of information provided. Organization of Work Demonstrates the ability to handle several projects simultaneously. Must be a self-starter. Continually seek ways to improve performance via development of professional skills and personal growth. Communication Skills Strong writing skills to develop clear, concise documents and reports. Solid presentation skills to deliver effective and engaging interactions with internal and external participants in both the classroom setting and virtual environment. Ability to train internal and external stakeholders. Innovation Ability to identify new ideas and transform them into new/improved services that benefit the company. Ability to recognize trends in our industry and identify strategies to move innovation forward. Work Environment and Physical Demands Travel will be Physical demands include sitting for extended periods of time while frequently typing, viewing computer screens and use of mouse/keyboard. Operation of office equipment to include but not limited to telephones, printers, copiers, and scanners. Repetitive motion of data entry, hand, finger wrist motion and dexterity. May include filing and handling paperwork may involve repetitive reaching, grasping, or bending. Light lifting and carrying of office supplies, files, or boxes (generally under 25 lbs.). May need to set up for meetings (moving chairs, refreshments, etc.). Will require walking and standing during the office hours, during events, meeting setup etc. Good vision for reading and screen use. Clear verbal communication and active listening, often over the phone or video calls. Location Beachwood, OH Office hours are Monday through Friday, 8am – 5pm ET. Currently, operating under a hybrid schedule with in-office days M-T-W and remote on Thursday and Friday. The hybrid schedule is subject to change at any time and is not guaranteed based on the needs of the executive. Austin Powder Austin Powder is an Equal Opportunity and AffiATIVE Action Employer and is committed to ensuring equal employment opportunities for all job applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law. Austin Powder also participates in E-Verify. #J-18808-Ljbffr