Part Time Office Assistant

JOB TITLE Office Assistant - Part Time, 3 days/week

SUPERVISOR Facilities Manager

SUPERVISES None

ESSENTIAL FUNCTIONS INCLUDE BUT ARE NOT LIMITED TO :

• Mailroom Operations Back-Up (including but not limited to) receiving/logging daily courier deliveries (FedEx/UPS/DHL/USPS) and ensuring outgoing daily pick-ups by couriers at end of each day.
• Contact all recipients of incoming overnight packages.
• Receiving office supplies from Staples and securely storing all supplies/boxes in appropriate areas as needed.
• Disseminate office supplies to staff and provide copy paper to copy rooms as needed.
• Retrieve daily USPS mail from designated mailboxes.
• Administer postage to daily outgoing mail as required and bring outgoing mail to mailboxes promptly in time for daily postal pick-ups when feasible.
• Deliver all Interoffice Mail to appropriate recipients.
• Responsible for toner and copier supplies ordering and changing toner when necessary, including troubleshooting of paper jams or equipment malfunctions.
• Responsible for all meeting room set-up requests, including moving tables, chairs and flex wall to accommodate large meetings, including beverage set-ups. Assists with moving small office furniture and folding tables upon request.
• Maintains and replenishes beverages to Executive offices, conference rooms and training rooms regularly.
• Create FedEx labels for various departments upon request.
• Replenish coffee supplies daily at all break areas throughout the day.
• Replenish kitchen supplies throughout the day. Ensure kitchen remains clean daily including wiping down inside of microwaves, wiping down kitchen counters and tables, pushing in chairs, including garbage removal as needed.
• Other duties as assigned.

KNOWLEDGE, SKILLS, & ABILITIES This position requires the following minimal requirements:

• Organization proactive in prioritizing needs and effectively managing priorities.
• Communication communicates clearly and concisely.
• Interpersonal Skills able to work effectively with other employees, supervisors, and external parties.
• Demonstrates knowledge and understanding of organizational policies and procedures.
• Basic MS Office computer skills, familiarity with Outlook Email, Calendar functions and familiarity with basic office equipment, including printers/copiers and postage mail equipment.

EDUCATION High School Diploma or GED Equivalent required

EXPERIENCE 1 year or more experience working in office environment and/or Customer Service

PHYSICAL DEMANDS/WORKING CONDITIONS

• Exert up to 50 lbs force occasionally, and /or up to 20 lbs frequently.
• Requires prolonged sitting some walking, standing, kneeling, repetitive tasks/motions and stretching.
• Requires clarity of vision, eye-hand-foot coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, and other office equipment.
• Requires the perceiving the nature of sounds at normal speaking levels with or without correction; ability to receive detailed information through oral communication, and to make the discriminations in sound.
• Requires normal eyesight to record, prepare, and communicate appropriate reports.
• Requires dexterity to type.