Senior Litigation Paralegal/Executive Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Senior Litigation Paralegal

Location: Tampa, FL
Practice Area: Litigation
Schedule: Hybrid, with four days in the office and one remote day after 90 days
Hours: 8:30 AM–5:30 PM or 9:00 AM–6:00 PM

Position Overview

A law firm is seeking an experienced Senior Litigation Paralegal to provide litigation support and administrative assistance to attorneys. The position involves managing case-related tasks throughout the litigation process while assisting with scheduling, communications, and other administrative responsibilities.

Key Responsibilities

Litigation Support

• Assist with litigation matters from initial case assessment through discovery, motion practice, trial, and post-judgment proceedings.
• Track deadlines and critical dates involving state, federal, bankruptcy, and appellate courts.
• Draft, proofread, format, and electronically file pleadings, motions, notices, subpoenas, and other legal documents.
• Assist with discovery requests and responses, document collection and production, and privilege review.
• Maintain organized electronic and physical case files.
• Coordinate depositions, mediations, arbitrations, hearings, and trials.
• Review and summarize deposition transcripts, business records, discovery materials, and other case documents.
• Conduct factual and public-records research.
• Prepare trial exhibits, witness materials, trial notebooks, and related logistics.
• Assist with electronic discovery and AI-assisted document review.
• Coordinate with clients, experts, opposing counsel, court personnel, and vendors.

Attorney and Administrative Support

• Manage attorney calendars, appointments, and scheduling priorities.
• Coordinate meetings, travel arrangements, and related logistics.
• Monitor correspondence and follow-up items.
• Prepare and edit presentations, reports, agendas, and other business materials.
• Assist with internal meetings, client events, and business development activities.
• Track assignments, deadlines, and action items.
• Assist with client intake, engagement letters, conflict checks, and opening new matters.
• Handle confidential client, personnel, and business information appropriately.

Qualifications

• 7–10 years of litigation paralegal experience in a law firm.
• Experience supporting complex commercial litigation matters.
• Knowledge of Florida state and federal court procedures.
• Experience with legal document preparation, discovery, and trial preparation.
• Familiarity with electronic discovery platforms; Relativity experience is preferred.
• Proficiency with Microsoft Office, Adobe Acrobat, document management systems, and litigation software.
• Strong written and verbal communication, organizational, and time-management skills.
• Ability to manage multiple matters and competing deadlines.
• Professional judgment, attention to detail, and discretion.
• Paralegal certification preferred; bachelor’s degree strongly preferred.

Additional Requirements

• Willingness to work additional hours during trials, major filings, and urgent deadlines.
• Ability to balance litigation support responsibilities with administrative tasks.
• Availability to work in the office four days per week, with one remote day after the initial 90 days.