Real Estate Executive Assistant - Marketing Coordinator

Job Description

Job Description

Are you the person who spots a problem, fixes it, and moves on before anyone else notices it was there? Do you get a little too excited about a new app or a faster way to do things? Keep reading, because we might be looking for you.

You'll work directly with our team leads as their executive assistant and go-to marketing person. This isn't a "here's your checklist, see you at 5" kind of job. One day you're creating a mailer, the next you're mapping out the marketing calendar, and the day after that you're keeping a closing on track. We'll give you the big picture and the general outline. You take it from there and get it across the finish line.

$55,000- $85,000 based on experience

• Owning marketing for the team leads: building the marketing calendar and creating materials for mailers, social media and more

• Managing the team leads' buyer and seller transactions from signed contract to closing day: keeping every deadline on track and making sure clients stay informed every step of the way

• Keeping the CRM and systems organized and up to date

• Taking on miscellaneous projects as assigned by the team leads, because there's always something new!

• Coordinate schedules, appointments, and client communications

• Assist with listing and transaction management from contract to close

• Prepare and review real estate documents, contracts, and MLS input

• Manage CRM systems, lead flow, and database organization

• Help execute marketing initiatives (listing launches, email campaigns, social media coordination)

• Communicate with clients, agents, lenders, and vendors to ensure seamless transactions

• Track key tasks, deadlines, and follow-ups to maintain operational efficiency

• Active real estate license (Minnesota/Wisconsin preferred)

• Experience in residential real estate transactions or operations

• Highly organized with strong attention to detail

• Thrive in a fast-paced environment and know how to manage your time without anyone checking in on you

• Have a creative eye and love making marketing that looks great and gets results

• Pick up new software quickly. "I'll figure it out" is basically your motto.

• Are super detail-oriented and keep projects moving and on track

• Already use AI to make your work easier, or you're genuinely excited to learn

• Love solving problems and don't wait to be asked to fix something

• Can take a loose outline and turn it into a finished product with little to no hand-holding

• Are a true self-starter. You'll work independently most of the time, so owning your schedule is a must.

• Are always looking for a better, faster, more creative way to do things

About The Snyder Team

With over 4,500 successful real estate transactions and counting, The Snyder Team has earned a reputation as one of the top-producing teams in both the Minnesota and Wisconsin markets . We’re proud to consistently rank among the top teams year after year thanks to a client-first approach, strong local expertise, and a relentless commitment to results.

Our team is known for blending cutting-edge technology , creative marketing , and genuine relationships to deliver an exceptional experience to every buyer and seller we work with. Whether it's luxury homes, lake properties, relocations, or first-time buyers, we bring unmatched experience to the table—and we’re just getting started.

If you’re a motivated, licensed real estate professional who wants to grow with a collaborative, high-energy team that values performance and people, we’d love to meet you.