Program Manager - Employee Events

The Role We are seeking an experienced and highly organized Employee Event Program Manager. In this role, your main priority is to streamline, centralize, and lead the planning, coordination, and execution of internal employee events and programs. The Employee Event Program Manager will serve as a key partner to internal teams and leaders, offering strategic support and hands-on guidance for planning group offsites. Additionally, this role is responsible for improving the company merchandise “swag” experience and offerings for new hires, existing employees, and customer gifting, and encouraging meaningful connections of Veevans throughout the globe through local community events. What You’ll Do

• Source, evaluate, and manage external vendors suited for team offsites to ensure alignment with group size, event objectives, and budget.
• Lead contract negotiations with vendors, including hotels, transportation providers, restaurants, and other event partners to secure favorable terms, pricing, and service levels.
• Track vendor performance and maintain a database of trusted partners.
• Partner with facilities teams to support on-site event setup, signage, and workspace accommodations.
• Work closely with internal managers to align event goals.
• Facilitate event debriefs and gather feedback to continuously improve vendor selection and process.
• Evaluate existing vendor relationships, merchandise offerings, and processes to ensure the company merchandise “swag” is of high quality and a provides a peerless experience.
• Coordinate the approval process for the local community holiday and summer parties throughout the globe.
Requirements
• 5+ years of experience in planning, executing, and evaluating events and meetings.
• Demonstrated ability to negotiate contracts, manage vendor relationships, and secure favorable terms with venues and suppliers.
• Proactively worked to identify trends, anticipate needs, and build events that are aligned with internal customer needs.
• Excellent organizational skills, experience managing multiple projects simultaneously, strong attention to detail.
• Built collaborative cross-functional partnerships within the business. Comfortable advising, and pushing back as appropriate, with managers at all levels of the organization.
• Demonstrated success in addressing challenges and adapting to unforeseen circumstances during event planning and execution.
Nice to Have
• Existing contacts and experience planning events in locations with US Veeva offices (Pleasanton, Boston, New York City, Columbus, Pleasanton, Madison)
• Demonstrated experience building processes and database of vendors from the ground up.
Perks & Benefits Medical, dental, vision, and basic life insurance Flexible PTO and company paid holidays Retirement programs 1% charitable giving program Compensation Base pay: $75,000 - $125,000 The salary range listed here has been provided to comply with local regulations and represents a potential base salary range for this role. Please note that actual salaries may vary within the range above or below, depending on experience and location. We look at compensation for each individual and base our offer on your unique qualifications, experience, and expected contributions. This position may also be eligible for other types of compensation in addition to base salary, such as variable bonus and/or stock bonus.