Executive Assistant

Job Summary The Executive Assistant will provide high‑level executive and project management support to the CEO and Executive Director, as well as supporting members of the Senior Leadership Team. This role requires someone highly organised, proactive and capable of managing multiple priorities in a fast‑paced environment. The successful candidate will support with diary management, meetings, travel, communications, administration, project coordination and confidential business matters while acting as a key point of contact for internal and external stakeholders. Key Responsibilities Calendar / Document Management Assist with coordination of day‑to‑day activities, meetings, projects, events, seminars and webinars Review, prioritise and manage email correspondence on behalf of senior leadership Prepare briefing materials and supporting documents ahead of meetings Attend meetings, take minutes, track actions and follow up on key deliverables Maintain accurate and confidential records and documentation Contracts and Governance: review legal agreements such as NDAs and collaboration agreements in line with company policies; maintain accurate records and databases relating to agreements and governance documentation Financial: monitor expenditure and support budget tracking alongside senior leadership and finance teams Information Technology: ensure documents and information are accurately stored within SharePoint and company systems; provide day‑to‑day support with general IT and administration requirements Travel: arrange and manage UK and international travel, accommodation and visas/permits where required Wider responsibilities: support the Senior Leadership Team with projects, programmes, events and administration; assist with recruitment processes and onboarding of new employees About You The ideal candidate will have: Previous experience working as a Personal Assistant or Executive Assistant at senior level Excellent organisational and time management skills Strong communication and stakeholder management ability High levels of discretion and professionalism Strong Microsoft Office skills including Outlook, Teams, Word, Excel and PowerPoint A proactive and flexible approach to work The ability to manage multiple priorities in a fast‑moving environment What’s On Offer Salary of £40,000 – £45,000 Opportunity to work closely with senior leadership Exposure to varied business projects and activities Stable long‑term opportunity within a growing organisation Professional and collaborative working environment Work Pattern Monday to Thursday – 9:00am to 5:00pm; Friday – 8:00am to 4:00pm #J-18808-Ljbffr