Yacht Club Manager

The Opportunity

We're looking for a Club Manager to be the steady hand behind the scenes - and the welcoming face out front. You'll keep our administrative, financial, and social engines running smoothly so members and their guests can focus on enjoying the club. You'll report to the Club Commodore, a member-elected role that rotates each November, and partner closely with our Treasurer, Facilities Manager, Office Manager, and committee chairs.

If you love hospitality, take pride in the details, and don't mind wearing several hats in a single day, this is a rare seat. Boating experience is a plus, not a prerequisite.

What You'll Do

Member Experience & Communication

• Serve as the day-to-day point of contact for members, prospective members, and guest
• Write and send the weekly member email and curate the monthly member-submitted newsletter
• Design digital marketing pieces and event flyers.
• Maintain the club website and the member database.
• Manage reservations across club activities and assist with Nautical Nook merchandise purchases

Finance & Bookkeeping (QuickBooks Desktop)

• Process monthly member billings, A/R, and A/P
• Handle monthly payroll journal entries and reconciliations
• Reconcile bank accounts monthly and remit quarterly sales tax
• Review utility and vendor invoices, prepare weekly checks for the Treasurer, and produce expense reports
• Package year-end financials for the club's CPA

Operations & Compliance

• Administer annual member forms (well assignments, winter storage, and the like)
• Coordinate Health and Fire Department inspections for the pool and galley
• Keep all club licenses and insurance policies current
• Manage transient dock assignments through the season
• Supervise the part-time housekeeper and order office and cleaning supplies

Board & Committee Support

• Prepare information packets and financial reports for monthly Board meetings
• Route membership inquiries to the Admissions Chair
• Support Social Chairs and event hosts with planning, purchasing, and caterer coordination
• Take on additional administrative projects as directed by the Commodore and Treasures

What We're Looking For

• Strong written and verbal communicator - you'll represent GLYC to members and prospects every day
• Bookkeeping or accounting background (QuickBooks experience a plus)
• Customer service or hospitality experience
• Fluent in Microsoft Office (Excel, Word, PowerPoint, Publisher) and Adobe Acrobat
• Highly organized, detail-driven, and comfortable working independently
• A natural problem-solver who can hold confidential information in confidence
• Bachelor's degree preferred; equivalent experience considered
• Valid Driver's License
• Flexible schedule (see below)

Schedule

This is a full-time, 40-hour-per-week role that flexes with the boating season:

• Off-season (Nov 1 - Apr 30): Flexible weekdays, plus one Monday evening per month (approx. 3 hours) for the Board meeting.
• In-season (May 1 - Oct 31): Five days per week including Saturdays and Sundays, Monday holidays, and the monthly Monday-evening Board meeting.

Compensation & Benefits

• Salary: $45,000 - $55,000 annually, commensurate with experience
• Two weeks paid time off
• Health coverage
• Bonus potential
• SEP retirement plan after one year of service