House Manager and Family Assistant

House Manager And Family AssistantLocation: Washington, MO 63090Employment Type: Part-time, approx. 20 hours/week (school year); hours could increase significantly in summerSchedule: School Year: Monday through Thursday, 1:00 PM to 6:00 PM, with 1 to 2 days flexibility until 8:30 PM based on weekly schedule; occasional Friday evening supportCompensation: $25-$31/hourStart Date: ASAPRequirementsMaintain a smoke-free environment.Must be authorized to work in the United States.Reliable transportation and valid driver's license required.Fragrance-free and scent-free environment maintained at all times.CPR and First Aid certification required (or willingness to obtain).Vaccinations preferred; family will need to know if candidate is not vaccinated.Comfortable with occasional overnight stays during simultaneous parent travel (advance notice always provided).About Our FamilyWe are a busy, active family of six living just outside of St. Louis. Our household is full of energy, connection, and a lot of moving pieces — with four kids, a rescue dog, two cats, and a schedule that changes throughout the year. Both parents work remotely in the home, and while they are nearby during the day, they are focused on their work responsibilities and are looking for someone who can help keep the household running smoothly behind the scenes.Our kids range from elementary to high school and are independent, capable, and involved in a variety of activities. We have intentionally raised them with a Montessori-inspired approach that focuses on responsibility, confidence, and practical life skills. They help with cooking, laundry, and taking ownership of their spaces, and we are looking for someone who can continue encouraging that independence while also providing support, structure, and guidance when needed. Life in our home includes school, sports, activities, meals, travel, and plenty of everyday moments where flexibility, organization, and a calm presence make a big difference.We are looking for a House Manager who can become the connective tissue between all of the moving parts of our household. The biggest need we are looking to solve is the mental load of managing schedules, meals, supplies, organization, and day-to-day logistics so parents can have more time and energy to be present with their kids. The ideal person will genuinely enjoy being around children, take initiative, anticipate needs, and bring organization and calm to a busy family environment.Who You Are / What We're Looking ForNaturally proactive and able to anticipate household needs before they become urgentHighly organized, detail-oriented, and comfortable creating systems and routinesSkilled at managing many moving pieces while maintaining a clear big-picture viewTakes ownership and follows through independentlyComfortable stepping into a household and confidently managing responsibilitiesWarm, grounded, and genuinely enjoys being around school-age childrenAble to balance structure, consistency, and flexibility with kids who have strong personalitiesComfortable setting boundaries while maintaining a positive and encouraging relationship with childrenEmotionally aware and able to adjust based on the needs and energy of the familyEnjoys helping children build independence and confidence through everyday responsibilitiesInterested in teaching life skills while also knowing when to simply get things doneComfortable collaborating with parents and adjusting systems as household needs evolveConfident preparing meals and comfortable taking ownership in the kitchenEnjoys an active lifestyle and spending time outdoors with kidsComfortable working in a home where family members or guests may occasionally be presentRespectful, inclusive, and aligned with a welcoming household environmentExperienced with school-age children, education, family assistance, household management, or similar rolesKey ResponsibilitiesFamily SupportSchool pickups and drop-offs (Bus arrives home around 2:30pm)Provide childcare and supervision support during parent work hours, evening commitments, and travelOccasional overnight childcare support during simultaneous parent travel (advance notice always provided; guest suite available)Kid-related transportation and errand supportBackpack, clothing, and snack preparationSupport kids with organization, routines, and daily responsibilities while continuing to foster independence and confidenceHelp kids prepare for travel, activities, and school routines through planning, organization, and life skills supportSupport school lunch preparation routines with the kids the night beforeMeal Planning & PrepPlan the weekly meal calendar on Fridays with a check-in on Mondays as part of an ongoing routinePrepare 2 to 3 dinners per week; able to take a meal from start to finish independentlyPrep healthy snacks, washed and chopped fruits and vegetables, and ready-to-grab items for after schoolGrocery shopping and kitchen clean-up and maintenanceFollow household dietary preferences: whole foods, no food dyes, no artificial sugarsComfortable cooking in the kitchen alongside family members when they are presentHousehold Organization & MaintenanceCreate and maintain household organization systemsDaily resets and prep home before the cleaning team arrivesLight tidying including dishes, surfaces, and vacuuming high-traffic areasSeasonal clothing, decor, and bedding swapsCoordinate donation drop-offsIndoor plant care as neededHoliday and guest prep on an ad hoc basisChange batteries, light bulbs, smoke detectors, and other routine maintenance itemsLaundry & LinensWash, fold, and organize laundry for the whole familyLinen rotationIroning, steaming, and special garment careMaintain tidy and well-stocked laundry areasInventory & ErrandsRestock pantry, fridge, and household suppliesManage running supply lists and household orders across subscriptions (Amazon, Instacart, Hungry Root, and others)Audit and manage active subscriptions to avoid unnecessary chargesHandle returns, dry cleaning, and package intakeBreak down boxes and manage trash and recyclingDeep Cleaning & Special ProjectsWeekly fridge clean-outDeep organizational projects including storage closets, basement areas, gear, and accumulated mail filingRefresh garage, mudroom, and entryway areas as neededPet CareLet the dog outside and provide feeding as needed while presentMaintain pet suppliesVehicle UpkeepSchedule and coordinate routine maintenance for family vehicles (oil changes, etc.)Fuel, clean, and organize family vehicles as neededVendor & Property OversightOversee cleaning team and any contractors or service providersManage outdoor spaces and prepare areas for family use (e.g., clearing the back porch before a weekend gathering)Seasonal outdoor projects as they ariseAdministrative SupportMaintain visibility into and add appointments to the family calendar, including sports schedules and weekly activitiesSupport travel logistics coordination for family members, particularly the kidsOccasional housesitting or petsitting as neededHow to ApplyPlease ensure to include the following when applying:A brief letter explaining why you'd be a great fit for this roleYour updated resumeAt least 3 professional references with contact informationThis role requires a background