Experienced Accounting Staff

Job Description

Job Description

POSITION SUMMARY:

CAS Experienced Staff assists in the daily administration of our clients’ finance departments. Responsibilities include but are not limited to accounts receivable, account payable, cash receipts and cash flow, payroll processing, monthly closing and tax form preparation.

JOB RESPONSIBILITES

ACCOUNTS RECEIVABLE AND CASH RECEIPTS:

• Issue invoices to customers
• Record cash receipts
• Reconcile donor/member database to general ledger
• Monitor outstanding receivable balances

PAYROLL PROCESSING:

• Review timesheets for accuracy and completeness: approvals, charges, account/unit/departmental/donor numbers, before processing to ensure adherence to internal controls
• Review payroll change reports
• Utilize payroll service provider software platforms
• Research and resolve payment issues with employees as they occur

ACCOUNTS PAYABLE AND CASH FLOW:

• Review invoices and expense reports for accuracy and completeness; approvals; account/class/grant/dept. coding before processing to ensure adherence to internal controls
• Assist with cash management to ensure that bill payments are timely and scheduled to maximize financial resources
• Work with Calibre Senior and Manager to determine that cash is available, according to the clients Cash Flow Report
• Complete all processing to ensure that checks or electronic payments are distributed according to schedule
• Prints checks and prepares them for mailing

PEFORM MONTHLY CLOSING FUNCTIONS:

• Perform the necessary functions to ensure that the Accounts Payable Ledger can be closed for the month. This includes ensuring that all invoices are processed for a given closed month by the 15th of the following month
• Reconcile checking, savings and investment accounts and resolve any reconciliation discrepancies
• Reconcile general ledger accounts for petty cash, accounts receivable, prepaid expenses, deposits, accounts payable, payroll liabilities, accrued expenses and net assets on a monthly basis, working with the Senior

PREPARE TAX FORMS:

• Prepare IRS 1099 and 1096 forms following IRS requirements and send them to vendors as necessary
• Follow up to ensure that the forms have been received

MAINTAIN RECORDS AND PREPARES REPORTS:

• Maintain the chart of accounts
• Maintain the annual budget
• Maintain the vendor master files
• Establish and maintain an orderly filing system to ensure ease of retrieval of all checks issued, the related support, and all tax filings made, as well as all vendor files and communication
• Maintain an orderly accounting filing system to ensure proper work paper support and aid in the review process

RESPOND TO AUDITOR INQUIRIES:

• Prepare various schedules and research and answer questions posed by external auditors to ensure that the auditor’s efforts are efficient

COMMUNICATION:

• Monitor engagement progress and changes and keep manager abreast of status
• Support the manager and partner in reporting to client management
• Work with program directors and staff at each client to establish finance and administrative systems to support program operations
• Work with Payroll Service Providers to communicate changes and ensure that client payroll processing is accurate and timely

POSITION TYPE:

Full-Time, Permanent

WORK ENVIRONMENT:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

PHYSICAL REQUIREMENTS:

• Ability to sit at a desk and work on a computer for extended periods of time.
• Regular use of hands and fingers for typing, data entry, and handling paper documents.
• Ability to read, analyze, and interpret detailed information on computer screens and in printed materials.
• Clear verbal and written communication skills to interact effectively in person, by phone, and in virtual meetings.
• Occasional requirement to stand, walk, bend, or reach for office materials.
• Ability to lift and carry files, binders, or office supplies weighing up to 20 pounds.
• Ability to travel occasionally for training, firm events, or client meetings (if applicable).
• Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of this position.

TRAVEL:

• Local travel to client sites
• Valid U.S. Drivers License required

REQUIRED EDUCATION AND EXPERIENCE:

• Bachelor’s Degree in Accounting, Finance or Business Administration
• Proficiency in MS Office applications (Word, Excel, PowerPoint, and Outlook).

PREFFEREED EDUCATION AND EXPERIENCE:

• 1+ years of accounting experience, preferably in non-profit industry
• Experience with QuickBooks or other bookkeeping software

WORK AUTHORIZATION:

• Must have valid work authorization for employment in the United States

OTHER DUTIES:

TEAM LEADERSHIP:

• Ensure that the portion of the client service and other budgets under his/her guidance are adhered to the best of his/her abilities.
• Perform special projects as needed and/or requested.
• Participate in learning opportunities to enhance individual, team, and organizational performance.
• Ensure alignment of team to Calibre mission and organizational goals.

BUSINESS DEVELOPMENT:

• Look for opportunities to drive more core services into the current client base.
• Look for opportunities to introduce expanded services to current clients.

EEO: Calibre is an Equal Opportunity Employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other protected status under federal, state, or local law.