Accounting Clerk

Job Description

Job Description

We are seeking an experienced an accounts payable and accounts receivable clerk to join our accounting and finance team. This position requires a strong accounting foundation with significant hands-on experience in accounts receivable, cash applications, billing, account reconciliations, financial research, and audit support.

The ideal candidate is detail-oriented, highly analytical, and naturally curious. We are looking for someone who does more than process transactions. This person should have the ability and initiative to investigate discrepancies, trace transactions, and independently work toward a resolution.

This individual must also have direct experience supporting bank financial audits and external CPA audits, including preparing schedules, reconciling accounts, gathering supporting documentation, responding to auditor requests, and researching discrepancies or questions that arise during the audit process.

Key Responsibilities

• Manage and support all aspects of Accounts Receivable, including customer account activity, aging, payment discrepancies, credits, deductions, and outstanding balances
• Perform accurate and timely cash applications, including researching unidentified or improperly applied payments
• Prepare, process, and review customer billing and invoices
• Research and resolve billing discrepancies, short payments, deductions, credits, chargebacks, allowances, and account variances
• Perform regular balance sheet, bank, customer, and general ledger account reconciliations
• Research historical transactions and supporting documentation to identify the root cause of accounting discrepancies
• Prepare and maintain supporting schedules and documentation for reconciliations and month-end close
• Assist with month-end and year-end closing activities
• Prepare and post journal entries as needed
• Ensure transactions are properly recorded and classified within the general ledger
• Work across departments to obtain information and resolve accounting or customer account issues
• Maintain organized and accurate accounting records and supporting documentation
• Identify inconsistencies, process gaps, or recurring accounting issues and recommend solutions
• Take ownership of assigned accounts and responsibilities from initial review through final resolution

Audit & Financial Reporting Support

• Take an active role in preparing for and supporting bank financial audits and reviews
• Support and coordinate external CPA audits, including annual financial statement audits and year-end requests
• Prepare audit schedules, reconciliations, account analyses, roll-forwards, and supporting documentation
• Respond directly and accurately to auditor requests and follow-up questions
• Research historical transactions and discrepancies identified during an audit
• Ensure supporting documentation is complete, organized, and readily available
• Reconcile financial records to supporting schedules and identify and resolve differences prior to submission
• Assist with financial reporting and documentation required by banks, lenders, CPAs, and other external parties
• Maintain accounting records in an audit-ready manner throughout the year rather than preparing documentation only when an audit begins

Required Qualifications

• Bachelor's degree in Accounting or similar experience (7-10 years in a similar role) required
• Significant hands-on experience with Accounts Receivable
• Strong experience with cash applications and payment reconciliation
• Strong experience with customer billing and invoicing
• Demonstrated experience performing bank, balance sheet, customer, and general ledger reconciliations
• Direct experience supporting bank financial audits and external CPA audits
• Demonstrated ability to prepare audit schedules, supporting documentation, reconciliations, and responses to auditor requests
• Experience researching and resolving complex accounting discrepancies
• Solid understanding of GAAP and general accounting principles
• Experience with month-end and year-end close, journal entries, and balance sheet reconciliations
• Strong Excel skills and ability to analyze large amounts of transactional data
• Experience working within accounting and ERP systems

Preferred Experience

• Experience in a product, wholesale, distribution, manufacturing, or retail environment
• Experience managing accounting for large retail or national customer accounts
• Experience with customer deductions, chargebacks, short pays, allowances, and other AR deductions
• Experience supporting companies with inventory and cost-of-goods accounting
• Experience working in an environment with multiple distribution centers or locations

\nCompany Description

About Us

We are a fast-growing decorative lighting and home décor company serving major national retailers, designers, builders, and hospitality partners across North America. With distribution centers in Phoenix, Milwaukee, and Los Angeles and a rapidly expanding footprint, we operate with speed, precision, and a strong commitment to customer excellence.

Our culture is collaborative, entrepreneurial, hands-on, and solutions-driven. We are looking for team members who thrive in fast-paced environments, enjoy building structure within growing organizations, and want to be part of a company with ambitious long-term goals.

Company Description

About Us\n\nWe are a fast-growing decorative lighting and home décor company serving major national retailers, designers, builders, and hospitality partners across North America. With distribution centers in Phoenix, Milwaukee, and Los Angeles and a rapidly expanding footprint, we operate with speed, precision, and a strong commitment to customer excellence.\n\nOur culture is collaborative, entrepreneurial, hands-on, and solutions-driven. We are looking for team members who thrive in fast-paced environments, enjoy building structure within growing organizations, and want to be part of a company with ambitious long-term goals.