Executive Operations Coordinator

Job Description

Job Description

Renewal by Andersen is the custom division of Andersen Windows. Founded in 1903, Andersen Windows has been the world's largest and most recognized brand for exclusive window and door systems. Renewal by Andersen was founded with the objective of creating a different and better window and door replacement experience for homeowners.

Renewal by Andersen of Long Island is seeking a highly organized and proactive professional to serve as a central operational partner and trusted support for our senior leadership team. This pivotal role supports the Vice President of Sales and Operations, as well as the Director of Operations, ensuring strategic priorities are aligned, communication flows seamlessly, and key initiatives are executed with excellence.

Key Responsibilities:

Executive Support & Leadership Enablement

• Manage and prioritize calendars for senior leaders, ensuring optimal time utilization
• Screen and filter incoming requests, aligning them with business priorities
• Safeguard leadership time for high-impact activities and strategic initiatives

Operational & Business Support

• Develop compelling PowerPoint presentations for leadership meetings, town halls, and strategic updates
• Utilize Excel to monitor and report on key performance indicators (Revenue, NPS, Cycle Time, etc.)
• Prepare agendas, meeting notes, and follow-up action items to ensure accountability
• Facilitate cross-team coordination to ensure seamless execution of initiatives

Office & Facilities Management

• Coordinate meeting schedules, conference room bookings, and office logistics
• Oversee facility needs, liaising with vendors and landlords as required
• Maintain a professional, organized, and welcoming office environment

Travel & Expense Coordination

• Arrange leadership travel aligned with business priorities
• Track, manage, and reconcile expenses with accuracy and timeliness

Internal Events Support

• Lead planning and execution of key events including:
• Annual Kickoff
• Mid-Year Strategy Meetings
• Leadership and company-wide events
• Collaborate with internal teams to ensure operational alignment and flawless execution
• Manage logistics, scheduling, communication, and on-site coordination

Qualifications & Skills

• Proficiency in Microsoft Excel and PowerPoint (required)
• Experience with Microsoft Office Suite, Teams, and relevant business systems
• Exceptional organizational and calendar management skills
• Ability to support multiple senior leaders in a dynamic, fast-paced environment
• Strong communication skills with a professional presence
• Meticulous attention to detail and follow-through
• Prior experience in operations, construction, or the home improvement industry is a plus

Compensation, Schedule & Benefits

• $75,000 – $85,000/annually (commensurate with experience)
• Full-time, Onsite Monday-Friday
• Medical, dental, vision, and life insurance.
• 401(k) with generous company match percentage.
• PTO & paid holidays.
• Student loan repayment and scholarship program.
• Employee perks discount program, and more!

Why This Role Matters

This high-visibility position offers a unique opportunity to directly support senior leadership and influence operational excellence across the organization. You will gain exposure to executive decision-making, contribute to strategic initiatives, and make a meaningful impact on our company's success.

Pay Range

$75,000—$85,000 USD

DISCLAIMER : The above information on this description has been designed to indicate the general nature and level of work performed by employees in this classification. It is not designed to contain or be interpreted as an exhaustive list of all responsibilities, duties and qualifications required of employees assigned to this job.

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