Legal Secretary

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Job Title: Legal Secretary

Location: Oakland, CA 94612 or San Francisco, CA 94111 or San Jose, CA 95113

Salary/Payrate: $85K-$115K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 of days WFH after initial training period)

Term: Permanent / Fulltime

Bachelors degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

A mid?sized law firm is seeking an experienced Legal Secretary to provide high?level administrative and document support to a team of attorneys. This full?time position offers a hybrid work arrangement following the initial training period.

Position Overview:

The Legal Secretary will handle a wide range of administrative, organizational, and document?production responsibilities. The role requires strong attention to detail, excellent communication skills, and the ability to manage multiple priorities in a fast?paced environment. The ideal candidate is proactive, adaptable, and comfortable supporting attorneys with varied practice needs.

Responsibilities:

• Prepare, revise, and finalize legal documents, correspondence, and supporting materials.
• Maintain attorney calendars, including meetings, deadlines, and project timelines.
• Assist with assembling materials for meetings, hearings, and client presentations.
• Organize and maintain electronic and physical files using the firms document management tools.
• Track deadlines and ensure timely completion of required filings or submissions.
• Communicate professionally with clients, internal staff, and external contacts.
• Coordinate billing information, timekeeping entries, and related administrative tasks.
• Provide occasional support for litigation?related activities, such as formatting pleadings or organizing case materials.
• Handle confidential information with discretion and professionalism.
• Perform additional administrative duties as needed to support the attorneys and office operations.

Qualifications:

• High school diploma required; additional education or legal coursework preferred.
• Extensive experience (typically 7+ years) as a legal secretary or legal administrative professional.
• Background supporting attorneys in any civil practice area is highly valued.
• Strong writing, proofreading, and communication skills.
• Ability to manage competing deadlines and maintain organization in a busy environment.
• Demonstrated ability to work independently while also collaborating effectively with a team.
• Proficiency with Microsoft Office and Adobe Acrobat.
• Experience using legal technology platforms such as document management systems, time?entry software, and calendaring tools (specific systems may vary).