Real Estate Legal Secretary

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Job Title: Real Estate Legal Secretary

Location: Oakland, CA 94612

Salary/Payrate: $85K-$105K annually and AWESOME benefits!!!

Work Environment: Hybrid (3 of days WFH after initial training period)

Term: Permanent / Fulltime

Bachelors degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets hired

JOB DESCRIPTION

A mid sized law firm is seeking an experienced Real Estate Legal Secretary to provide comprehensive administrative and document support to a team of attorneys. This full time position includes a hybrid work schedule following the initial training period.

Position Overview:

The Real Estate Legal Secretary will support attorneys handling a variety of transactional and business related matters. The role requires strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast paced environment. The ideal candidate is proactive, dependable, and comfortable handling confidential information.

Responsibilities:

• Provide daily administrative and secretarial support to assigned attorneys.
• Draft, revise, and proofread correspondence, memoranda, and other written materials.
• Assist with coordinating and preparing materials for meetings, conference calls, and transactional discussions.
• Review incoming mail and route items appropriately.
• Maintain organized electronic files and administrative records.
• Manage attorney calendars, including meetings, deadlines, and important dates.
• Assist with time entry and coordinate with billing personnel to support timely invoicing.
• Open new matters and track related administrative details.
• Prepare check requests and coordinate vendor payments as needed.
• Assist with travel arrangements and prepare expense reimbursements.
• Support the preparation of closing binders, closing checklists, and other transactional documentation.
• Provide backup support to other administrative staff during absences.
• Work occasional overtime when required.
• Perform additional administrative duties as assigned.

Qualifications:

• High school diploma required; additional education preferred.
• Significant experience (typically 38 years) as a legal secretary or legal administrative professional.
• Experience supporting attorneys in real estate, transactional, or business related matters is highly valued.
• Paralegal training or certification is a plus but not required.
• Strong writing, proofreading, and communication skills.
• Ability to manage multiple deadlines and maintain organization in a high volume environment.
• Demonstrated ability to work independently while also collaborating effectively with a team.
• Proficiency in Microsoft Office and Adobe Acrobat.
• Familiarity with legal technology tools such as document management systems, time entry software, and calendaring programs (specific systems may vary).
• Strong client service orientation and professional demeanor.