Admin Assistant

Job Description: Administrative Assistance

Job Summary :


Primary Functions :
• Performs a variety of complex administrative support duties for one or more supervisors, managers, individual contributors, or organizational unit. • Acts as an information source on organizational policies and procedures; participate in planning of functions; administer organizational correspondence control and provides assistance to department members.
• Gathers, collects, records, tracks and verifies data and information from multiple sources.
• Compiles reviews and analyzes data.
• Uses software for functional area to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.
• Provides data and information to others on functional unit processes and procedures.

Skills Required :

• Excellent oral and written communication skills.
• Advanced level proficiency with word processing, presentation, spreadsheet, database, email, and calendar software.
• Ability to use independent judgment to resolve moderately complex issues.
• Excellent time management and multitasking skills.
• Advanced level proficiency with word processing, presentation, spreadsheet, database, email, and calendar software.
• Ability to interact effectively with personnel at all levels, inside and outside of the organization
• Ability to perform analysis, generate reports, and make recommendations Adhere to all Safety policies and other procedures as may be applicable
• Responds to routine requests for information by phone or e-mail or in person.
• Maintains files/records in established files/systems and retrieves upon request or by schedule.
• Maintain a safe work environment and ensure compliance with safety objectives and policies.
• Problem Solving : Uses judgment based on practice and precedence with supervision.
• Area of Impact : Restricted to own team or department.
• Nature of Impact : Impact is limited to self and/or project team.
• Interpersonal Skills : Developed communication skills to exchange complex information.

Experience Required :

• Use of laptop or Toughbook to catalog into a database tooling identification from fixtures used in Manufacturing.
• New software system will be used to capture this information Will need access to Aiken MRP responsibility to input tooling numbers,(fixtures) into the database.
• Work with Time keeper and local admin to inventory, list and label contents of boxes for off site storage.
• The 2 projects listed above will be primary focused but could evolve if time permits.
• Past work history inside a manufacturing facility is a plus.