Accounting Technician Grants & Accounts Receivable

Accounting Technician

The Accounting Technician supports the college's financial operations with primary responsibility for grant accounting and accounts receivable functions. This position ensures compliance with federal, state, and institutional regulations, maintains accurate financial records, and provides support for audits, reporting, and reconciliation processes. The role requires attention to detail, strong organizational skills, and the ability to work collaboratively across departments.

Duties & Responsibilities

ESSENTIAL JOB FUNCTIONS

Grant Accounting

• Assist with the financial administration of federal, state, and local grants.
• Coordinate receipt of awards and contract documentation. Maintains proposal and funding records electronically in Workday system and/or shared drive files.
• Create Award and Grant tracking worktags in the Workday system for new and renewal funding.
• Ensure grant budgets are entered into Workday system and monitor budgets to ensure expenditures align with approved funding and compliance requirements.
• Track and record grant-related revenues and expenditures in the general ledger.
• Prepare and submit reimbursement requests and financial reports to granting agencies.
• Submit requests for restricted fund draw downs, including federal, state and capital funds.
• Reconcile grant accounts and process correction journal entries and payroll adjustments to resolve discrepancies in a timely manner.
• Maintain documentation to support grant expenditures for audit purposes.
• Collaborate with grant program managers to ensure proper use of grant funds and Workday system accounting attributes.
• Work in coordination with the VP of Finance and Administration and others on Capital Outlay Requests and Budget Requests.
• Serve as a liaison between the College, funding agencies, and contract entities.
• Perform other duties as assigned.

Accounts Receivable

• Process and record incoming payments, including student accounts, third-party billings, and other receivables.
• Monitor outstanding receivables and follow up on delinquent accounts.
• Reconcile accounts receivable subledger to the general ledger.
• Assist in cash handling procedures and daily deposits in accordance with college policies.
• Maintain accurate records of receivable transactions and supporting documentation.
• Serve as backup for Cashiers position to support receipt of in-person payments, deposits and reporting and to prepare non-student invoices and billing statements for external agencies and partners.

General Accounting Support

• Assist with month-end and year-end closing processes.
• Prepare journal entries and perform account reconciliations.
• Support annual financial audits and grant compliance reviews.
• Ensure adherence to internal controls, policies, and procedures.
• Provide customer service to students, staff, and external stakeholders regarding billing and payments.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of accounting principles, especially related to receivables and restricted funds.
• Ability to interpret and apply grant requirements and financial policies.
• Strong attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Effective communication and interpersonal skills.
• Ability to maintain confidentiality of financial and student information.

EDUCATION AND EXPERIENCE

Minimum Qualifications

• Associate's degree in Accounting, Business Administration, or a related field and credit hours of accounting coursework
• Two (2) years of accounting or bookkeeping experience.

• Experience with accounts receivable and/or grant accounting preferred.
• Knowledge of basic accounting principles and practices.

Preferred Qualifications

• Experience in public sector or higher education accounting.
• Familiarity with federal grant regulations (e.g., Uniform Guidance).
• Experience with ERP systems (e.g., Workday, Jenzabar or similar).
• Strong proficiency in Microsoft Excel and financial reporting tools.

WORK ENVIRONMENT AND PHYSICAL FACTORS

• Work is performed in a standard office environment.
• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. Sits most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection.
• The worker is not substantially exposed to adverse environmental conditions.

The above statements are intended to describe the general nature and level of work performed by employees assigned to this position. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications. Luna Community College management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

As a part of your application, upload letter of interest, current resume, and official documentation confirming education.

EEO STATEMENT: LCC is an equal opportunity employer.