Police Records Clerk

Introduction

This is highly responsible and specialized clerical work within the Records Room and Property Room of the Department of Police Service. Work involves the performance of duties which require attention to detail and accuracy in filing and recording information.


Work is performed independently under general supervision. Performance is reviewed by the Unit Supervisor, who along with other supervisory personnel available to answer questions or resolve problems. There is extensive communication with the public, city agencies, and police employees utilizing computers and telephones.

Note hours of work cover 24/7 operations and will include weekends and holidays:


8 am - 4 pm


4 pm - 12 am


12 am - 8 am


Shifts are bid by seniority per bargaining agreement.

* Starting salary $46,772 -$47,834. After one year of successful service, provided that the employee has met requirements and demonstrated proficiency in all functions, an employee in the classification of Police Records Clerk shall receive a classification and salary upgrade to Police Records Clerk II, the salary range of which is currently $48,362 - $52,606 .

TYPICAL DUTIES AND RESPONSIBILITIES

• Initiates and maintains proper files on all arrested persons using standard department recording methods.
• Performs warrant checks via manual and automated systems.
• Enters information into in-house and state computer systems relative to arrested and wanted persons in accordance with standard procedure.
• Handles requests from persons seeking information held within the Records Unit in accordance with law and regulations.
• Uses standard office equipment to include: microfilming machines, copier, facsimile, typewriter, and computer terminal.
• Files, maintains and retrieves information from department information system.
• Uses department radio communication system.
• Reviews incoming Case Incident Reports filed by field personnel before entry into department informational system.
• Records records of dispositions on court cases.
• Performs related work as required.

EDUCATION, QUALIFICATIONS & EXPERIENCE


Graduation from standard high school and 1 - 3 years office experience; or any equivalent combination of training and experience, including high school graduation, which provides the following knowledge, skills and abilities:


KNOWLEDGE, EXPERIENCE, SKILLS & ABILITIES

• Ability to learn operational procedures.
• Ability to perform tasks consistent with learned procedures.
• Ability to communicate calmly, effectively and courteously with the public as well as others within the law enforcement profession.
• Ability to write clearly and legibly.
• Ability to work rotating shifts.
• Ability to carry out oral and written instructions correctly.
• Ability to type and file information accurately.
• Ability to check and be responsible for own work.
• Ability to keep all matters confidential.
• Skill in typing accurately.
• Ability to learn software specific to assignment

NECESSARY SPECIAL REQUIREMENTS

• Must obtain and maintain COLLECT*certification throughout employment.
• Must have ability to work various shifts and be flexible about days off. Note that work schedules support the 24/7 operations of the Department. The work week is 40 hours, typically 5 'days' on / 2 'days' off. Shifts are: 8am - 4pm / 4pm - 12am / 12am - 8am, and are bid by seniority.

*The Connecticut On-Line Law Enforcement Communications Teleprocessing ( COLLECT ) System is utilized throughout Connecticut to access valuable online State and Federal law enforcement resources. The COLLECT system is the statewide criminal justice system that is dedicated to the law enforcement and criminal justice agencies in the State of Connecticut.

SALARY, BARGAINING UNIT & TERMS OF EMPLOYMENT

This is a " General Fund ," tested position.

This position is included in a collective bargaining agreement with Local 884, American Federation of State, County and Municipal Employees .

Bargaining agreements available to review HERE.

General Funded hires into this class shall not be covered by Social Security but rather the City pension, contributing 9% of salary.

The City of New Haven does not sponsor employment visas. All applicants must have current authorization to work in the U.S. without employer-sponsored visa support.

Employment is contingent upon the successful completion of: (1) an extensive pre-employment background check*, (2) a pre-employment physical examination, including pre-employment drug screening accordance with the City's Drug Free Workplace Policy ** , and (3) a 90-day probationary period. Instructions and information on this pre-employment process are included in Conditional Offer of Employment.

* This is a sensitive title position requiring access to protected law enforcement systems. Candidates who receive a conditional offer of employment will be required to successfully complete an extensive background investigation. That review will assess your overall suitability for the role and your eligibility to obtain Connecticut CJIS CT "COLLECT" certification (including access to NCIC/NLETS and in state criminal history databases). In conducting this investigation, we may uncover and may consider information beyond criminal convictions-such as employment history, credit, civil suits, driver record, arrest history or other factors-that bear on your fitness to serve in this capacity. Hire and continued employment (and final issuance of COLLECT credentials) is contingent on an outcome that meets the Department's standards for integrity, reliability, and system security compliance.

**Pursuant to the Federal Drug Free Workplace Act of 1988, The City of New Haven has a adopted a Drug Free Workplace Policy. The City of New Haven requires a pre-employment drug test, which includes screening for marijuana.

Selection Plan

Applications will be reviewed by the Department of Human Resources. Applicants must demonstrate within their submission that they meet the minimum requirements as listed within the job description; failure to do so may result in disqualification. Applicants meeting minimum requirements may be invited to participate in a Civil Service exam process at a later date.

It is critical that you complete the application thoroughly, as the information you provide will be used to ascertain if you are eligible to move forward in the selection process. Your application and resume should indicate that you meet the minimum requirements as listed. This information may be used to determine the eligibility list. As such, this job announcement should be considered the exam announcement, and submissions may be evaluated prior to the posted closing date.

Information regarding the employment and selection process can be found HERE.


Please note that the only method of communication with applicants for this position will be by email. You must provide a valid, working email address and you will need to monitor your email, including spam/junk folders, for correspondence from the New Haven Human Resources Department.

We reserve the right to extend an application deadline or close a job posting early to ensure we can attract and identify the best candidate(s) for a position.


Conclusion


To apply for this opportunity:

• Complete your User Registration. You are encouraged to save your Applicant Profile for future use.
• You MUST click on the job posting you are interested in, and click Apply or Apply Online from within that posting.
• MAKE SURE the job you are applying for is named at the top of the page as you review your application!
• Review or modify your application for that position
• Click "Ready to Send App " or the " Send " tab; read page and click the attestation
• Click " Send to City of New Haven "
• You will be redirected to " CONFIRMATION OF EMPLOYMENT APPLICATION SUBMISSION "
• You will also receive an email and text, if a number was provided, confirming your submission
• If you do not receive this confirmation in the next 24 hours, your application has not been submitted - please contact us at View email address on click.appcast.io

Please Note, your Profile is NOT an application for an open position. After you create your Applicant Profile, you must still click on a Job Title and complete the application as instructed for each position.