Administrative Assistant

Part time

Hamden, CT, US

Salary Range: $20.00 To $23.00 Hourly

The campus Administrative Assistant will provide general administrative support to Campus Director and on campuses with a Practical Nursing (PN) Program, support PN program management.

The Administrative Assistant will…

• Answer multi-line phone system and routes calls promptly

• Answer all calls within an average of 4 to 5 seconds

• Greet and monitor visitors, determine their needs, and notify the proper person/office

• Perform general clerical duties such as faxing, addressing correspondence, and word processing support as required

• Receive and sort mail

• Enter, monitor, and update student and/or alumni information into CampusVue

• Place orders and create stipend disbursements in Campus Nexus Finance (CNF)

• Maintain electronic and/or paper files and records for students and/or employees, as directed, maintaining confidentiality at all times

• Prepare and maintain faculty files, accrediting forms for faculty.

• Coordinate check requests, p-card requests and reconciliation, and/or processing of campus invoices to Accounts Payable

• New term, end of term, graduation preparation duties (eg, ordering uniforms, badges, laptops, certificates, pins, etc.)

• Special event administrative support

• Serve as temporary back-up for Education Administrative Assistants

• Complete special projects as assigned

• Support PN Program management with routine, as well as, more advanced administrative support including but not limited to preparation for Board of Nursing Examiners monthly meetings and other requirements .

Position Requirements:

• High School Diploma or GED required

• 2 years related work experience required

• Excellent customer service skills

• Maintain a professional, lobby environment for all visitors

• Proficiency in word processing and spreadsheets to generate form letters and memos

• Must possess good working knowledge of English, spelling, grammar and punctuation

• Ability to operate standard office machines

• Proficiency in word processing and spreadsheets and database software with ability to create spreadsheets and databases

About our company:

Porter and Chester Institute, a trade school in Connecticut and Massachusetts for 75 years, adheres to one basic vision: to educate and train our students to the level that will make them competent employees. With 9 campus locations throughout Connecticut and Massachusetts, we offer training in such trades as Automotive Technology, HVAC-R, CAD, Electrician, Plumbing, as well as Medical Assisting, Dental Assisting, Practical Nursing and Computer & Technology.

Our support staff, including Admissions, Financial Aid and other administrative professionals, to our qualified Instructors are focused on making the students' experience a fulfilling and enriching one, both professionally and personally.

Click here for more company information:

We are an Equal Opportunity Employer.

Mon-Thurs 3pm-8pm