Administrative Assistant

Administrative AssistantImpact Fire Services is seeking an Administrative Assistant to support the Phoenix, AZ office. We are looking for an individual who is efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. The ideal candidate for this job is resourceful, a good problem solver and organized. Assuring a steady completion of workload in a timely manner is key to success in this position.This position is located in Phoenix, AZPrimary Job Responsibilities:Greeting visitors upon arrival to the officeManage workflow ensuring that deadlines are met and work is completed correctlyAssist in scheduling work for field employeesAssist with collection calls on outstanding invoicesAssist in training staff members and new hiresImplement and monitor programs as directed by management, and see the programs through to completionGenerate memos, emails and reports when appropriateAssume responsibility for maintenance of office equipment, including computers, copy machines and fax machinesMaintain office supplies by checking inventory and order itemsRespond to questions and requests for informationAnswer incoming calls and assume other receptionist duties when neededJob Requirements:Administrative Assistant experienceCurrent use of MS Office Suite (Word, Excel) in a proficient mannerAbility to analyze and revise operating practices to improve efficiencyDetail oriented and comfortable working in a fast-paced office environmentExceptional communication skillsSuperior organization skills and dedication to completing projects in a timely mannerOther Requirements:Customer Service - provide helpful, courteous, accessible, responsive and knowledgeable support to staff, clients, and others at all timesProblem Solving - Identifies potential issues, find solutions by looking beyond the obvious, and apply effective methods for solving problems to support the business objectives.Strong interpersonal/communication skillsDetailed oriented and demonstrate a high degree of accuracy when performing data entryPrevious fire protection experience a plus.Successful completion of a drug test and pre-employment background screening is required. MVR checks are required for all driving positions.We look forward to talking with you about career opportunities with Impact Fire Services. For consideration, please apply on-line.Employment with an Equal Opportunity Employer (EOE) including disability/veterans.