Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support daily office and facility operations for a mission-driven non-profit organization in Minneapolis, Minnesota. This Contract position works closely with senior leadership to keep administrative processes organized, maintain a welcoming and efficient campus environment, and provide dependable coordination across teams. The role is well suited for someone who can balance front-desk support, scheduling, communication, and operational follow-through while helping create a positive experience for staff, residents, and visitors.

Responsibilities:
• Coordinate daily administrative activities across campus offices to help maintain smooth operations and consistent support for staff and leadership.
• Manage calendars, meeting arrangements, and scheduling priorities for the Executive Director and other campus leaders.
• Serve as a front-facing point of contact by greeting visitors, answering inbound calls, and directing questions to the appropriate team members.
• Handle incoming mail and deliveries, ensuring correspondence and packages are sorted and distributed accurately and promptly.
• Provide administrative assistance with documents, records, communications, and general office organization to improve workflow efficiency.
• Partner with leadership to support a safe, welcoming, and well-maintained environment for employees, families, and guests.
• Monitor office needs and help address operational issues proactively by coordinating with internal teams and campus support functions.
• Assist with reception coverage and routine office coordination tasks that contribute to an inclusive and well-organized campus culture.• Experience providing administrative support in an office, campus, or community-based environment.
• Ability to manage schedules, coordinate meetings, and handle multiple priorities with strong attention to detail.
• Comfortable answering inbound calls, welcoming visitors, and providing attentive front-desk support.
• Proficiency in general administrative assistance, including document handling, correspondence, and record organization.
• Ability to distribute incoming mail and manage routine office logistics in a timely manner.
• Strong communication and interpersonal skills, with the ability to work effectively with leadership, staff, and families.
• Demonstrated reliability, sound judgment, and the ability to maintain a positive and service-oriented approach in a non-profit setting.