Administrative Coordinator

Job Description

Job Description

We are looking for an Administrative Coordinator to support a high-visibility pilot support function This Long-term Contract position focuses on managing weekly crew meal reimbursement activity with a strong emphasis on accuracy, policy compliance, and timely processing. The role is well suited for someone who is comfortable handling detailed administrative work, reviewing large sets of information, and organizing data across multiple business systems.

Responsibilities:

• Responsible for processing, tracking and auditing crew meal requests weekly. Role relies on data accuracy, cross referencing information across multiple platforms for weekly payments.
• Evaluate and finalize crew meal requests and denials, ensuring compliance with company guidelines and operational timelines on a weekly basis. 
• Extract, download, and compile high volumes of operational data weekly, transforming raw information into structured, actionable Excel spreadsheet. 
• Audit and process individual line items by seamlessly navigating and cross-referencing information between and Microsoft Office.

• Experience using Microsoft Excel for data review, spreadsheet management, and reporting.

• Proficiency with Microsoft Word and broader Microsoft Office applications in an administrative setting.

• Background in data entry, record validation, or administrative coordination involving high-volume transactions.

• Ability to perform audits and cross-check details across multiple platforms with a high degree of accuracy.

• Strong analytical skills with the ability to interpret data and resolve discrepancies efficiently.

• Excellent organizational and time management skills to meet recurring weekly deadlines.

• Comfortable working in a visible support role where accuracy, consistency, and confidentiality are essential.