Director of Administration

Job Type

Full-time

Description

Employment Status : Full-Time

FLSA Status: Exempt

Schedule : Monday through Friday; 8:00 am to 5:00 pm, evenings and weekends as needed

Reports to: President

Summary: The Director of Administration provides strategic leadership, controlling, and operational oversight and

integration of the organization’s accounting, finance, and mission advancement. Reporting to the president, the Director

of Administration is responsible for helping advance MACC's mission by effectively supporting the management of its

diverse programs, coordinating cross-departmental efforts, maintaining compliance with institutional policies and external

regulations, ensuring financial transparency and sustainability, and leading a dedicated team. This pivotal role requires a

visionary and team-minded leader with a strong background in nonprofit management, strategic development, oversight,

due diligence, and financial expertise. The Director of Administration plays a key leadership role in ensuring that the

operations of the college reflect and support its mission and values. The role requires a strategic thinker with a strong

service orientation, excellent organizational and leadership abilities (expressed in taking the initiative and other aspects),

and a commitment to fostering a mission-driven campus culture.

Requirements

Position Responsibilities:

1. Financial Oversight and Mission Advancement

• Ensure the financial health and sustainability of the organization.
• *Oversee the development and management of the annual budget, financial reporting, and audit processes.
• *Work closely with the Business Office to monitor budgets, approve expenditures, review check issuance, and seek efficiencies.
• *Assist departments in developing and managing their budgets as well as in reporting on project budgets and performance.
• *Support financial compliance and reporting requirements in coordination with auditors and Business Office personnel.
• Support the Programs Leadership in ensuring all programs are delivered effectively, efficiently, and in compliance with applicable regulations and funding requirements.
• *Support the Office of Mission Advancement in fundraising and resource development efforts, including event planning and execution, grant writing, cultivating individual and corporate donors, and exploring innovative financing mechanisms.
• *Maintain an internal audit process.

2. Administration, Policy Implementation & Institutional Compliance

• Ensure administrative adherence to internal policies, accreditation standards, and federal/state regulations (e.g., FERPA, Title IX, ADA).
• *Develop and update internal sound organizational administrative policies and procedures.
• *Coordinate annual reviews of internal controls and risk management processes.

3. Communication & Executive Support

• Draft institutional memos, procedural documents, and reports as needed.
• *Work closely with the President as the president supports the Board of Directors to facilitate effective governance and strategic oversight.
• Provide regular, transparent reports for the president to review and submit to the Board on organizational performance, finances, and strategic initiatives.
• *Work with the President to work more intentionally with the Finance Committee of the Board to oversee the financial and accounting operations of the College.

4. Leadership, Strategic Planning and Implementation

• *Lead the strategic planning of the school so that it is aligned with MACC's mission and the strategic goals are implemented.
• Work with the President to implement strategic short- and long-term organizational goals, plans, objectives, policies, and operating procedures.
• Provide visionary leadership to the staff ensuring alignment with MACC's mission and strategic goals.
• *Help the President and the Board to evaluate the organization's strategic plan in collaboration with the Strategic Planning Board and staff.
• Oversee the Business Office and the Communications and Mission Advancement Office.
• Foster a positive, collaborative, and results-oriented organizational culture.
• Keep abreast of trends, best practices, and policy changes in education and nonprofit management.

5. General

• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self, others.
• Responsible for protecting the confidentiality of any information or material obtained in the service with the organization to include but not limited to client names and information, services rendered to clients, donors names and gifts, internal and external investigations or results of any investigations, and financial information.
• Adherence to the Code of Conduct and the Faith and Moral Policy is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings, as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

* Essential Functions - ADA

Minimum Qualifications:

Education :

• Bachelor’s degree in business administration, Operations, Non-Profit Management, Accounting, Finance, or other related discipline. Master's in Business Administration or related field preferred.

Experience :

• Minimum of seven (7) years’ experience in Management directing and managing administrative functions.
• Minimum of three (3) years in a supervisory role.
• Minimum of five (5) years’ experience in accounting, finance, or development.
• Demonstrated experience in managing grant-funded programs.
• Strong financial management skills, including budgeting, financial analysis, and nonprofit accounting.
• Successful experience in fundraising, grant writing, and donor cultivation.

License and Credentials :

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills:

• Bilingual in English and Spanish preferred.
• Exceptional leadership and interpersonal skills, with the ability to inspire and motivate staff, Board members, and partners.
• Strong strategic thinking, problem-solving, and decision-making abilities;
• Excellent communication skills, both written and oral, with the ability to effectively engage diverse audiences;
• Thorough understanding of nonprofit governance, compliance, and best practices;
• Ability to manage multiple complex projects simultaneously and meet deadlines;
• Cultural competency and a commitment to serving diverse communities;
• A solid grasp of project and contract management principles and practices;
• Ability to effectively identify and resolve problems in a timely manner; ability to pivot to shifting priorities at a moment’s notice and make sound decisions;
• Ability to consistently develop, interpret, and apply MACC policies, procedures, rules, and regulations;
• Ability to inspire a shared vision and empower and motivate a team;
• Solid understanding of and ability to adhere to General Accepted Accounting Principles (GAAP) preferred· Thorough understanding of operations policies and practices;
• Experience with computer software and Microsoft Office Suite, financial management software, donor management software, etc...;
• Excellent management and supervisory skills;
• Excellent analytical, decision-making, and problem-solving skills.
• Ability to maintain a high level of confidentiality;
• Must be detail oriented, organized, self-motivated, work well independently and on a team;
• Must have good critical thinking and problem-solving skills.

Travel Requirements:

Travel requirements for the position include up to 15% local and 5% overnight.

*Essential Functions