Registrar

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Overview

The Registrar in the Department of Germanic Languages and Literature is responsible for providing interpretation of academic regulations and maintaining student records. This position involves managing academic records, monitoring student progress, ensuring compliance with academic requirements, and serving as a primary contact for student inquiries.

Responsibilities include, but are not limited to, overseeing and coordinating administrative, program, and office activities of the Director of Undergraduate Studies (DUS); serving as the primary support for DUS and principal contact for managing degree progress or activities related to registration, etc.; monitoring student records to ensure compliance to academic regulations and program requirements for graduation using Degree Audit and/or Faculty Student Advising and notifying DUS of identified problems for faculty action; with the DUS, coordinating teaching schedules for academic classes; scheduling classroom assignments; assisting the DUS in analyzing need and determining teaching fellow assignments including entering information in Teaching Fellow System (TFS); scheduling course offerings and discussion sections in CourseLeaf; assisting with student academic activities and events; responding to general inquires and requests for information regarding the academic program; and develop expertise on departmental registrar processes and procedures. Position requires the ability to work independently while taking the initiative to complete work under limited supervision. May perform other duties as assigned.

Required Skills and Abilities

1. Excellent organizational skills and attention to detail, with the ability to handle multiple tasks and meet deadlines.

2. Strong written and verbal communication skills, including the ability to interpret and explain policies. Strong interpersonal skills, including the ability to interact well with a diverse population including students, faculty, and staff.

3. Proven ability to work independently and as part of a team in a fast-paced environment. Ability to take initiative, problem-solve and exercise independent judgment. Ability to manage time to be efficient and productive.

4. Proficiency in using office software, such as MS Word, Excel, and database systems.

5. Excellent customer service and interpersonal skills, with the ability to handle sensitive information confidentially.

Preferred Education and Experience

1. Prior experience in academic or registrar settings, with knowledge of university policies and procedures.

2. Familiarity with student information systems, such as Banner, Courseleaf, and Canvas.

Principal Responsibilities

1. Serves as a principal source of information on administrative, academic, and procedural matters to students, prospective students, faculty, and staff. 2. Processes applications for admissions. Ensures compliance with administrative policies and procedures. 3. Assists students with the completion of forms. Reviews and verifies forms for completeness and accuracy. 4. Establishes and maintains student files, ensuring all personal, financial, and academic records are kept current and accurate. 5. Monitors student records to ensure compliance to academic regulations and program requirements for graduation. Maintains logs and records. Compiles statistical data and information. Summarizes data in reports or analyses. 6. Updates, edits, and writes program publications. Coordinates production and distribution of publications. 7. Coordinates teaching schedules for academic classes. Schedules classroom assignments. Coordinates Senior Essay and Dissertation activities. 8. Monitors financial records and activity. 9. Oversees and instructs support staff. 10. Performs clerical functions incidental to office activities. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree, or an equivalent combination of education and related experience.

Job Posting Date

05/26/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Part time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.