Office Manager- Construction

Job Description

Job Description

Job Title: Office Manager – Mechanical Contracting

Location: Clinton Township, MI

Position Type: Full-Time

Job Overview

We are seeking an experienced and detail-oriented Office Manager to oversee our daily administrative and financial operations. In this role, you will manage key accounting functions including accounts payable, accounts receivable, and payroll and other administrative duties while maintaining compliance with union benefit reporting, general employee benefits, and government tax and regulatory filings.

The ideal candidate brings strong organizational skills, background knowledge of the mechanical or specialty trade contracting industry, and experience navigating certified payroll and union reporting requirements.

Key Responsibilities

Payroll & Union Administration

• Process weekly payroll for union trade personnel and office staff accurately and on schedule.
• Calculate, prepare, and submit monthly union benefit reports and payments in compliance with collective bargaining agreements (CBAs).
• Track wage rate changes, fringe benefit updates, and apprentice progression levels.
• Maintain employee records, attendance tracking, and wage garnishments.

Accounting & Banking (A/P, A/R)

• Accounts Payable: Prepare weekly check runs or electronic payments; resolve billing discrepancies.
• Accounts Receivable: Track outstanding balances, and execute collections as needed.
• Banking: Perform daily or weekly banking oversight, manage cash flow tracking, monitor account balances, and execute bank deposits.

Employee Benefits Administration

• Oversee open enrollment and ongoing administration for non-union employee benefits (health, dental, vision, 401(k).
• Serve as the primary point of contact for employee inquiries regarding benefit plans and claims.
• Reconcile monthly benefit statements against current employee rosters before submitting payments.

Government & Compliance Reporting

• Prepare and submit monthly, quarterly, and annual federal, state, and local tax filings (e.g., Forms 941, 940, state unemployment, local withholdings).
• File certified payroll reports required for public works or prevailing wage projects.
• Prepare end-of-year reporting, including W-2s, 1099s, and other compliance forms.
• Assist with annual workers' compensation, general liability, and union audits.

Qualifications & Skills

• Experience: 3–5+ years of office management or full-charge bookkeeping experience, ideally within a mechanical, HVAC, plumbing, or general construction contracting company.
• Union Accounting: Direct experience handling union payroll, fringe benefit reporting, and prevailing wage regulations required.
• Software: Proficiency in construction-specific accounting software and Microsoft Office products.
• Compliance: Working knowledge of federal, state, and local employment tax requirements and quarterly/annual reporting processes.
• Skills: High accuracy, exceptional organizational abilities, strong communication skills, and discretion when handling sensitive financial and employee data.

Benefits & Compensation

• Competitive salary based on experience
• Health, dental, and vision insurance
• Retirement plan / 401(k) after vesting
• Paid time off (PTO) and paid holidays after vesting

Western Mechanical is a commercial and industrial piping company. The company started in 1984 and currently employees 80 plus employees

Company Description

Western Mechanical is a commercial and industrial piping company. The company started in 1984 and currently employees 80 plus employees