Assistant Property Manager - Independence House

Overview West Side Federation for Senior and Supportive Housing, Inc. (WSFSSH) is a community-based organization whose mission is to provide safe, affordable housing with supportive services within a residential setting which enhances the independence and dignity of each person. WSFSSH develops, manages, and provides housing for low-income older persons, many of whom live with mental illness and/or have experienced homelessness. Responsibilities Provide a range of administrative and supervisory services to enable tenants to live as safely and independently as possible in the community, under the supervision of the building manager. Supervise front desk personnel and ensure that 24-hour shifts are covered as per union contract. Maintain all leave time requests and ensure all supplies, including forms, are maintained. Ensure that personnel are cleaning and maintaining the front desk area. Assist manager in maintaining active personnel files (vacations, time taken such as sick leave or personal days). Process timesheets and submit in a timely manner. Assist manager with staff meetings and performance evaluations;Responsible for taking and maintaining minutes of all meetings. Coordinate with social service staff on tenant issues including arrears, housekeeping, disruptive behavior, room maintenance, and monthly tenant meetings; ensure social services department receives copies of all incident reports, tenant lists, and management letters to individual residents. Act as liaison between tenants and staff in the building manager’s absence. Manage general office functions; respond to building violations; maintain distribution of all management office lists related to tenants, vendors, staff and miscellaneous documents. Prepare and distribute an exterminator list to Front Desk; order supplies when needed (key blanks, appliance parts, office, cleaning and maintenance equipment). Document vendor repair work and maintain related contract files; document problems encountered and proposed resolutions; monitor vendor files; maintain Certificates Book / Log; ensure all inspection certificates and equipment inspections are current and not expired. Maintain tenants’ files consisting of lease, Section 8 and other income certifications, incident reports, legal correspondence, and work orders; assist manager with maintaining monthly, quarterly, and yearly reports. Prepare reports as needed, including arrears, DHCR rent rolls, and related front desk duties as required. Assist manager with the building’s general maintenance function, including tenant room inspections and checklists (daily, weekly, monthly, yearly) for maintenance staff; conduct regular inspections of boiler, elevator, fuel storage tanks (if applicable), sprinkler, standpipes, etc.; maintain clear identification of building systems (plumbing valves, sprinkler standpipes, etc.). Enforce recycling and garbage regulations; perform extermination tasks as needed. Keep orderly and stocked maintenance room. Assist with rent collection and arrears pursuit; process coin exchanges; pick up coin exchanges and verify amounts; make bank deposits weekly or as needed. Distribute employee checks and cash employees’ checks when needed. Request quotes for purchases using authorized vendors; inspect deliveries; review and process invoices for payment. Work as a team to establish and maintain a high level of care and respect for and communication with residents; share information about resident progress, needs, and problems with other staff in accordance with WSFSSH Confidentiality Policy. Attend training sessions and conferences as required for enhancement of job skills; implement emergency procedures as necessary; submit all required reports in a complete and timely manner;Assist with other duties as directed. Qualifications At least 21 years of age. Strong math skills and computer literacy; able to perform job responsibilities in a diverse environment. Prefer a minimum of one year of experience working with older adults. Prefer Associate’s or Bachelor’s Degree. Prefer bilingual English/Spanish. EEO Equal Employment Opportunity (EEO) has been, and will continue to be, a fundamental principle at WSFSSH, where employment is based upon employees’ qualifications without discrimination on the basis of race, creed, color, national origin, religion, sex, age, disability, marital status, sexual orientation, military status, citizenship status, genetic predisposition or carrier status, or any other protected characteristic as established by law. #J-18808-Ljbffr West Side Federation For Senior And Supportive Housing Inc