Senior Billing Specialist

Senior Billing SpecialistLocation: NYC or Chicago hybrid (3 days/week in office). Local candidates only.At Honeycomb, we're not just building technology; we're reshaping the future of insurance.In 2025, Honeycomb was recognized by Dun & Bradstreet as "Top 10 Best Start Up Companies to Work For" in Israel, named by LinkedIn as "Top 10 Startups in Chicago", and Newsweek's "Greatest Startup Workplaces in America, 2025". Through the first half of 2026 we've been recognized on Inc. Magazine's "Best Workplaces" List and Forbes "Fintech 50".Honeycomb is a rapidly growing global startup, generously backed by top-tier investors and powered by an exceptional team of thinkers, builders, and problem-solvers. Dual-headquartered in Chicago and Tel Aviv (R&D center), and with 6 offices across the U.S., we are reinventing the commercial real estate insurance industry, an industry long overdue for disruption. Just as importantly, we ensure every employee feels deeply connected to our mission and one another.With over $100B in insured assets, Honeycomb operates across 23 states, covering more than 65% of the U.S. population and increasing its coverage.If you're looking for a place where innovation is celebrated, culture actually means something, and smart people challenge you to be better every day - Honeycomb might be exactly what you've been looking for.What You'll DoThe Senior Billing Specialist is responsible for managing and processing direct bill premium payments within our insurance billing systems. This position owns cash application, multi-system reconciliation, and decision making around payment exceptions and refund workflows, and plays a key role in ensuring accurate, timely posting of policyholder payments, resolving billing discrepancies, and maintaining clear communication internally and externally with agents, brokers, and insureds. The ideal candidate has the ability to navigate multiple systems, manage complex billing processes, and exercise judgment and autonomy in resolving exceptions. This role sits on the professional accounting track and requires experience in insurance or billing. This role demands accuracy, analytical thinking, problem solving and excellent communication skills.Key Responsibilities:Billing & Payment ProcessingProcess direct bill premium payments received via check, ACH, credit card, and online payment portalsOwn cash application and post payments accurately to policyholder accounts in the billing management systemsApply credits, endorsements, and policy changes to accountsReconcile daily payment batches and ensure all transactions balance at end of dayMake decisions on payment exceptions and refund workflows, escalating only where policy requiresAccounts Receivable ManagementMonitor accounts receivable ageing reports and follow up on past-due balancesContact policyholders, agents, and brokers by phone and email regarding outstanding premium balancesProcess reinstatements and returned payments (NSF) and update account records accordinglyWrite off uncollectable balances per company policyReconciliation & ReportingOwn multi-system reconciliation across billing and accounting platformsSupport month-end and quarter-end account reconciliationsIdentify and resolve billing discrepancies or unusual account activity, escalating to the Billing Manager where appropriatePrepare and distribute AR aging summaries, collection activity, cash application reports, and other financial data using ExcelSupport internal and external audits by providing documentation and account detail as requestedCollaborationRespond promptly and professionally to billing inquiries from policyholders and agentsCollaborate with internal departments, including finance, customer service, and underwriting, to resolve billing issuesResearch and resolve payment disputes, duplicate payments, and misapplied fundsMaintain accurate records of all customer interactions and account notes in the billing systemDocumentation & TrainingParticipate in training on regulatory updates, system enhancements, and departmental proceduresBasic RequirementsExperience: 3+ years in billing, accounts receivable, or cash applicationTechnical Skills: Proficient in Microsoft Excel (pivot tables, VLOOKUPs, formulas)Analytical Ability: Strong attention to detail and ability to interpret complex billing structuresCommunication Skills: Excellent verbal and written communication skills for interacting with clients and internal teamsProblem-Solving: Ability to investigate and resolve discrepancies efficientlyJudgment & Autonomy: Ability to make sound decisions on exceptions and drive resolution independentlyOrganization & Multitasking: Strong time management skills to prioritize and handle multiple tasks effectivelyPreferred Qualifications:Insurance industry experience a plusAccounts Receivable and or Cash Application experience a plusBenefitsBase Salary: $75,000 - $85,000BonusHealth BenefitsEmployee options grant401K with employer matchFlexible paid time offPaid national holidays