Administrative Assistant

Administrative Support

Essential duties and responsibilities (and other duties as assigned)

• Provide administrative support (copying, scanning, document distribution, and phone relief).
• Assist with reception duties, including travel coordination, mail handling, switchboard administration, and mail processing.
• Support special projects and related tasks.
• Prepare correspondence (envelopes, labels, etc.).
• Perform other related duties as assigned.

Knowledge, skills, and abilities

• Ability and willingness to abide by the company's code of conduct, policies, and procedures.
• Ability to prioritize and multitask to meet assigned deadlines.

Core competency requirements

• Customer focus – dedicated to meeting the expectations and requirements of internal and external customers.
• Decision quality – makes good decisions based on a mixture of analysis, wisdom, experience, and judgement.
• Drive for results – can be counted on to exceed goals successfully.
• Conflict management – steps up to conflicts, seeing them as opportunities; can find common ground and get cooperation with minimal noise.

Qualifications

Required

• High school diploma or equivalent.
• Three (3) years of related administrative work, with increasing responsibility.
• Proficiency in using Windows and intermediate-level skills in MS Word and Excel.

Preferred

• Associate degree or vocational certification from a business or computer institution.
• Construction/contracting experience.

Physical demands

• Sitting: prolonged periods of sitting at a desk, working on a computer.
• Typing and repetitive hand movement: frequent use of hands to operate office equipment, including computers, copiers, and telephones.
• Walking: occasional walking within the office.
• Lifting: occasionally lifting and carrying light objects, such as files, documents, or office supplies, weighing up to ten (10) pounds.
• Vision: adequate vision to read and analyze data on computer screens and printed documents.
• Hearing: sufficient hearing to communicate effectively with colleagues, whether in person or on the phone.
• Talking: clear and effective verbal communication with colleagues and clients.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work environment

The work environment is a busy construction office setting. The noise level in the work environment varies.

Note: This document does not constitute an employment contract, whether explicit or implied. It outlines the primary functions, required knowledge, and skill level for this position. However, it is not an exhaustive list of all job requirements and responsibilities.

ASRC Construction is a drug-free workplace and pre-employment drug testing is part of the hiring process.

ASRC Construction and its family of companies is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, national origin, religion, disability, protected veteran status, age or any other legal protected status. EEO Poster

ASRC Construction is the construction division of Arctic Slope Regional Corporation, an Inupiat-owned corporation created as a result of the Alaska Native Claims Settlement Act.

ASRC's family of companies apply a shareholder preference in employment, to the maximum extent feasible, as authorized by law.