Administrative Assistant

Job Description

Job Description

We're seeking a Legal Administrative Assistant to join a small, established trial practice law firm in downtown Portland. This is a great opportunity for someone early in their career who wants to build professional office and legal experience, including a recent college graduate considering a future career in the legal field.

The Legal Administrative Assistant will provide day-to-day administrative support to the firm's attorneys and Practice Manager, with responsibilities ranging from reception and office administration to billing and document management. There is also an opportunity to take on paralegal-related responsibilities as you gain experience in the role.

Prior legal experience is not required.

Key Responsibilities

• Welcome clients and other visitors to the office
• Answer incoming calls and direct them appropriately
• Distribute incoming mail and prepare outgoing mail
• Maintain office supplies and assist with general office needs
• Organize and maintain documents and files
• Set up new matters in the firm's database
• Assist with monthly billing and invoicing
• Provide administrative support to attorneys and the Practice Manager
• Learn and work within the firm's various software systems
• Assist with correspondence, scheduling, and other administrative needs
• Potentially assist with paralegal work, including client communication, coordination with courts and counsel, case organization, and research

Requirements & Qualifications

• Some administrative or professional office experience preferred
• Strong interpersonal and communication skills
• Excellent attention to detail and organizational skills
• Professional written and verbal communication
• Comfortable using computers and learning new software systems
• Ability to work effectively as part of a team in a fast-paced professional environment
• Dependable, organized, and willing to pitch in where needed
• Billing and/or QuickBooks experience is a plus, but not required
• Interest in the legal field is a plus, but prior legal experience is not required

Benefits & Perks

• Temp-to-hire opportunity with potential for long-term employment
• Employer-paid parking in downtown Portland
• Hands-on experience in a professional legal environment
• Opportunity to work closely with a small team of attorneys
• Potential to gain exposure to paralegal responsibilities
• Excellent opportunity for a recent college graduate or someone interested in building a career in the legal field

About Springborn Staffing

Springborn Staffing is a Maine-based staffing and recruiting firm connecting talented professionals with leading employers throughout Maine and New England. We specialize in temporary, temp-to-hire, and direct-hire opportunities across administrative, accounting, finance, legal, and other professional fields.