Executive Assistant II

Executive Assistant

Core Responsibilities: Manage day to day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way. Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off-site meetings, one-on-one meetings, meetings with stakeholders and customers, etc. Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce. Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel visas, costs and proper documentation. Effectively interface with employees from other groups within Salesforce and Senior Executives inside and outside the company, and recognizes key players within all organizations. Assist with food orders, luncheon planning, and planning of other business related meetings as requested. Other administrative and project duties as requested.

Minimum Requirements: Minimum of 5 years of applicable administrative experience, ideally from a global software organization. Skillful execution of administrative activities, with high attention to detail, organization and process. Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts and conference calls. Strong teamwork skills; and a confident ability to offer suggestions and improvements to process and work collaboratively with others. Strong relationship management skills, and ability to build a personal network throughout the company. Project Coordination experience is needed at an intermediate complexity. Strong oral and written communication. Ability to communicate clearly and effectively with senior leaders and external partners. Previous experience partnering with senior management in a fast paced, innovative environment. Experience working with/in large administrative teams. Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce and Tableau and are a plus.