Operations Coordinator

Benefits Simple IRA Bonus based on performance Flexible schedule Opportunity for advancement Paid time off Position Overview We are seeking a highly organized and detail-oriented Billing Coordinator / Accounts Payable & Accounts Receivable Specialist to support the financial and administrative operations of our growing company. This role is responsible for managing customer billing, accounts payable, accounts receivable, payment processing, collections, vendor communications, account reconciliations, and maintaining accurate financial records. The position plays a key role in ensuring the accuracy and efficiency of our accounting processes while providing exceptional internal and external customer service. The ideal candidate is dependable, proactive, highly organized, and capable of managing multiple priorities while maintaining confidentiality, accuracy, and professionalism. This position is well suited for someone with experience in accounting support, bookkeeping, accounts payable, accounts receivable, billing administration, or construction office operations. Schedule: Monday – Friday, 9:00 AM – 5:30 PM Starting Pay & Benefits $24.00 – $32.00 per hour based on experience Benefits Weekly direct deposit payroll Simple IRA Life Insurance Short-Term Disability Paid Time Off (PTO) Paid Holidays Performance-based bonuses Company-sponsored events Please note: Group health insurance is not currently offered. Job Responsibilities Accounts Receivable & Billing Generate and distribute customer invoices accurately and timely Monitor outstanding customer balances and follow up on past-due accounts Process customer payments and maintain accurate payment records Reconcile customer accounts and resolve billing discrepancies Communicate professionally with customers regarding invoices, payments, and account status Assist with collections efforts while maintaining positive customer relationships Accounts Payable Review, verify, and process vendor invoices Ensure invoices are coded and entered accurately into accounting systems Schedule and process vendor payments in accordance with company procedures Reconcile vendor statements and resolve payment discrepancies Maintain positive relationships with suppliers and vendors Track subcontractor documentation and W-9 forms as needed Accounting & Financial Support Assist with month-end reconciliation processes Maintain accurate digital and physical accounting records Support job costing and expense tracking Assist with financial reporting and account analysis Work closely with management to ensure accurate financial information Support audit preparation and documentation requests Administrative Support Maintain organized filing systems and company records Assist with document management and administrative projects Coordinate with internal departments regarding billing, payments, and account activity Support process improvements to increase efficiency and accuracy Required Qualifications Strong attention to detail and accuracy Excellent organizational and time management skills Ability to manage multiple priorities and deadlines Strong written and verbal communication skills Professional customer service and phone skills Proficiency with Microsoft Word, Excel, Outlook, and other office software Ability to maintain confidentiality and handle sensitive financial information Experience with accounting software and financial systems Preferred Qualifications QuickBooks experience preferred Construction industry experience preferred Associate degree in Accounting, Finance, Business Administration, or related field preferred 1–2 years of experience in Accounts Payable, Accounts Receivable, Billing, Bookkeeping, Accounting Support, or related administrative roles Company Information Located in Menomonee Falls, Wisconsin, Wisconsin Home Improvement and Wisconsin Insulation Services is a family-owned and operated business with roots dating back to 1938. Wisconsin Insulation / Wisconsin Home Improvement Co. LLC N60W14416 Kaul Ave. Menomonee Falls, WI 53051 View phone number on click.appcast.io Job Type: Full-time Pay: $24.00 – $32.00 per hour based on experience #J-18808-Ljbffr