UNIV - Administrative Coordinator II - COM Dean's Office: GME

UNIV - Administrative Coordinator II - COM Dean's Office: GME

This position provides administrative support to the Senior Associate Dean for GME and CME. In addition, this position provides policy management, project tracking, meeting management, and ensures proper follow through for DIO related items.

Location: Charleston, South Carolina

Entity: Medical University of South Carolina (MUSC - Univ)

Worker Type: Employee

Worker Sub-Type: Classified

Cost Center: CC001325 Graduate Medical Education

Pay Rate Type: Salary

Pay Grade: University-GEN09

Pay Range: 52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours: 40

Work Shift:

Job Description

35% E- Executive Assistant. Provides calendar, phone, scheduling, and travel support for the Senior Associate Dean for GME and CME. Prepares letters and reviews documents to ensure formatting, grammar, and spelling is correct. Maintains confidentiality.

20% E-Policy Tracking and GME Handbook Management. Initiate and maintain GME Handbook policy revisions including vetting through appropriate stakeholders and ensuring sub-committee and GMEC approval. Update Handbook with revisions and communicate to appropriate GME groups. Annually review, update, and archive the GME Handbook.

15% E-Call Room Management. Inventory all GME call rooms across the Charleston campus, regularly survey furnishings and cleanliness, and purchase or replace items as needed. Inventory resident and fellow work rooms as able. Coordinate and oversee call room renovations, collaborating with vendors, requesting and updating permits, and providing regular updates to the DIO through completion. Maintains the Inclement Weather Event directory of call rooms and workspaces and assists with deploying resources when activated, including but not limited to pre-event signage, room swaps, and post-event debriefing.

15% E-DIO and GME Office Project Tracking. Utilize Project Management software to develop and track DIO and GME Office special projects. Provide regular updates and follow up to adhere to established deadlines. Work closely with the DIO to identify and prioritize projects. Ensure deliverables meet expected timelines.

10% E- GME Newsletter. Collect pertinent information from various groups, review content with the DIO and others, prepare the layout, and distribute monthly. Prepare separate newsletters for residents/fellows and Program Directors/Program Coordinators.

5% E- DIO Meetings and Events Facilitator. This includes creating and communicating the agendas and minutes for the DIO Cabinet, Retreats, and other DIO-led meetings. This position will track and manage all tasks and follow-up items from these meetings, including identifying, collecting and distributing meeting materials in advance. Plans and operationalizes DIO sponsored events, coordinating with other GME team members as needed.

Preferred Additional Requirements: Executive Assistant experience and bachelor's degree or equivalent work experience preferred. Experience with Microsoft Office including Outlook, Excel, and Word is required.

Minimum Requirements: A high school diploma and five years relevant experience in business management, public administration or administrative services; or a bachelor's degree and three years experience in business management, public administration or administrative services.

Physical Requirements: Ability to perform job functions in an upright position. Ability to perform job functions in a seated position. Ability to perform job functions while walking/mobile. Ability to work indoors. Ability to work outdoors in all weather and temperature extremes. Ability to work in confined/cramped spaces. Ability to perform job functions from kneeling positions. Ability to bend at the waist. Ability to squat and perform job functions. Ability to perform 'pinching' operations. Ability to fully use both hands/arms. Ability to perform repetitive motions with hands/wrists/elbows and shoulders. Ability to reach in all directions. Possess good finger dexterity. Ability to maintain tactile sensory functions. Ability to lift and carry 15 lbs., unassisted. Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. Ability to push/pull objects, up to 15 lbs., unassisted. Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. Ability to see and recognize objects close at hand. Ability to see and recognize objects at a distance. Ability to match or discriminate between colors. Ability to determine distance/relationship between objects; depth perception. Good peripheral vision capabilities. Ability to maintain hearing acuity, with correction. Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. Ability to work in dusty areas.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees.