Bidding Supervisor

The Bidding Supervisor is responsible for the creative assessment and strategic planning for all incoming productions considering an engagement with The Third Floor. They are responsible for evaluating scope and crafting bids, as well as developing and maintaining genuine relationships with TTF’s existing and future clients across all sectors of entertainment. A strong understanding of the Entertainment Industry, as well as the Visualization and Virtual Production process, the Bidding Supervisor works to ensure that every client has a transformative experience from the moment they meet us, through the post‑mortem of their latest collaboration with our team. The Bidding Supervisor is a strategic thinker, personable, and well‑engaged with clients and internal leadership across all branches of The Third Floor. Primary Responsibilities Reads incoming scripts, VFX breakdowns, and reviews all creative materials received. Attends all client meetings for potential projects pre‑award and post‑award for team kickoffs to clearly convey scope and client expectations. Assists with outreach emails and phone calls to targeted productions identified as good candidates for visualization, virtual production, and/or final animation services. Defines the bidding process, including the preparation of bid templates. Partners with global production teams to support bidding where needed. Leads negotiations with sub‑vendors, balancing cost efficiency with reliability, performance, and delivery standards; evaluates vendor bids critically, identifying risks, gaps, and opportunities for optimization. Manages the calendar for prospective project meetings, takes and distributes notes, and tracks information in Kommo. Maintains Supervisor Reels and Bio catalog. Handles creative and financial handover of awarded shows to the Line Producer and Supervisor, maintaining a comprehensive set of notes and assets for each project. Maintains updated Projections documentation for all new Bids and Potential Proposals, submits temporary bids to Casting Department for resource allocation. Contributes to the New Business Team effort by staying current with the latest industry news and recommending areas of opportunity for expanding TTF’s footprint within the film industry and adjacent sectors. Adheres to best practices/security protocols around all client and internal material, processes, and documentation. Works closely with key stakeholders, CEO, GHoP, Managing Directors, and other Business Development contributors to strategize the most effective approach to client decision‑makers and win more prestigious work for TTF globally. Develops strong relationships with current and future Directors and Producers; shadows Head of Strategic Partnerships to build connections and become a familiar, trusted contact for future project inquiries. Qualifications Minimum 8+ years’ experience in the entertainment industry and/or minimum 3 years of TTF Production Coordinator experience (preferred). In‑depth understanding of animation or VFX production and technical workflows. Expert understanding of scheduling man‑days and reporting skills. Strong knowledge of common file formats and resolutions. Fluent in MS Office packages (Excel, Word, Project). Good knowledge of Maya and Photoshop (plus). Understanding of technological pipelines. Basic Avid/editorial knowledge. Lateral thinking skills. Ability to act in the best interest of the company while balancing client needs. Personal Attributes Highly organized, excellent project management skills. Deadline‑driven and committed to excellence. Proven ability to prioritize conflicting tasks. Ability to remain calm and confident in a fast‑paced environment. Ability to work within a team towards a common goal. Passion for film, games, and other forms of storytelling. Compensation and Benefits The pay scale is between $85,000 – $130,000 based on experience, skill set, and other factors. Health Insurance (Medical, Dental, Vision) Sick Time 401(k) (staff only) PTO (staff only) Additional perks and benefits Equal Employment Opportunity U.S. Applicants only: TTF participates in E‑Verify and we will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I‑9 to confirm work authorization. All documents provided for proof of work authorization must be current and unexpired. We cannot accept expired proof of identity. IMPORTANT: If the Government cannot confirm that you are authorized to work, TTF is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. #J-18808-Ljbffr The Third Floor