Production Coordinator (Creative)

Job Description

Job Description

Description:

Who We Are

John Paul Mitchell Systems (“JPMS”) is recognized worldwide for developing and marketing innovative hair and skin care products since 1980. We’ve been serving the professional beauty industry with salon-quality hair care products, styling tools and professional hair color through our family of brands including Paul Mitchell, MITCH, Awapuhi Wild Ginger, Tea Tree, Paul Mitchell Tools, Neuro, The Demi, Paul Mitchell the Color, Blonde, and Color XG.

We were the first professional hair care company to take a stand against animal testing and continue our strong commitment to giving back, supporting a wide range of philanthropic causes both domestically and internationally. Sustainability has always been a priority, and we are committed to making our company operations climate neutral to preserve the beauty of the world around us.

Who You Are:

You are a skilled and enthusiastic, high-performing professional who is passionate about hair care and wants to positively contribute to the growth of our iconic brand as well as to our people first culture.

About the Role

To work directly with the Design Director to take the creative vision of a shoot and conduct the execution that brings it to life, owning the logistics, budgets, and vendor relationships from pre-production through final delivery while ensuring every project is on time, on budget, and consistent with the brand’s standards. Work with multiple teams within JPMS to coordinate production needs across a high-volume, multi-brand portfolio so all deadlines are met.

This role is hybrid and reports to our Santa Monica Office. There is up to 10% travel.

What You will Do :

Production Management & Logistics

• Own logistics for photo and video shoots across pre-production, production, post-production, and final delivery
• Develop and manage production schedules, call sheets, shot lists, and deliverables across multiple concurrent projects
• Translate creative/art direction into executable production plans in partnership with Creative and Art Direction
• Anticipate logistical challenges and resolve them proactively before they impact timelines or quality

Budget & Financial Oversight

• Build, own, and reconcile production budgets encompassing crew, talent, locations, studios, equipment, payroll, and post-production
• Review estimates, bids, change orders, POs, and invoices
• Track costs against approved budgets; communicate risks, variances, and overages with clarity and timeliness
• Maintain financial accountability across all active projects, ensuring spend stays aligned with approved scope

Vendor & Crew Management

• Source, negotiate, and manage vendors including production companies, casting, photographers, directors, studios, catering, stylists, and post-production partners
• Apply discerning judgment in vendor selection, evaluating quality, cost, reliability, and brand fit
• Oversee on-set production teams including producers, coordinators, and production assistants
• Ensure all licensing, usage rights, releases, and production documentation are properly captured and archived

Process & Workflow Leadership

• Manage production workflows within Workfront and shared production documentation systems
• Ensure production clarification forms, workflows, and approvals are followed to minimize rework and delays
• Maintain organized production records, asset tracking, and historical documentation

Cross-Functional & Cross-Brand Coordination

• Build and maintain strong working relationships across internal stakeholders and brand teams to ensure alignment before production begins
• Participate in creative direction reviews, production planning, and status meetings
• Provide feasibility, resourcing, and timing guidance during early concept development

Brand, Quality & Sustainability

• Ensure all deliverables meet brand standards, quality expectations, and technical specifications
• Support sustainability initiatives tied to productions, including reporting and responsible vendor practices

Required Qualifications:

Skills:

• Strong understanding of production workflows, crew structures, payroll, and post-production processes
• Proven experience owning and reconciling multi-line production budgets
• Demonstrated judgment in vendor selection, quality assessment, and production decision-making
• Ability to manage multiple projects simultaneously across brands and stakeholder groups in a fast-paced environment
• Excellent communication, organization, and stakeholder-management skills

Education:

• High school diploma or GED required

Experience:

• 5+ years’ experience in creative production, photo/video production, or campaign production, with a demonstrated track record managing complex, multi-day shoots and high-volume project portfolios

Preferred Qualifications:

Skills:

• Strong understanding of production workflows, crew structures, payroll, and post-production processes
• Proven experience owning and reconciling multi-line production budgets
• Demonstrated judgment in vendor selection, quality assessment, and production decision-making
• Ability to manage multiple projects simultaneously across brands and stakeholder groups in a fast-paced environment
• Excellent communication, organization, and stakeholder-management skills

Education:

• Bachelor’s Degree in related field such as digital marketing, film, television or communications preferred

We are eager to meet people who believe in our mission and can contribute to our team in a variety of ways - not just candidates who check all the boxes. If you think you would be a good fit for the position and our company, we invite you to apply.

Working Conditions

• Hybrid – Santa Monica, CA studio, with on-set/location work as required

Competitive Compensation:

• The expected base salary range for this position is $85,000 to $95,000. The exact base salary is determined by various factors including geographic location, experience, skills, and education.
• Discretionary Bonus Plan: This position is also eligible for participation in the company discretionary bonus plan, based on personal performance and company results.
• Comprehensive Benefits Package: In addition to base salary, JPMS offers a competitive benefits package to eligible employees, including medical, dental, vision, life, accident, critical illness, and disability insurance, retirement savings plans and company match, paid family leave, education-related programs, paid holidays, discretionary vacation time, and more.

We are an Equal Opportunity Employer and take pride in a diverse environment.