Facilities and Office Coordinator

Facilities And Office CoordinatorThe Facilities and Office Coordinator works cohesively with facilities and administrative team members and requires an upbeat, professional demeanor and communications skills. This is a full-time position Monday through Friday from 8am to 5pm, subject to change based on the needs of the company. The position is customer service focused and team oriented with capability to work independently and meet deadlines. Position requires time management and multi-tasking abilities, must be organized, flexible, resourceful, enthusiastic, and focused with excellent follow through abilities.Responsibilities:Facility ServicesCleans and maintains parking lots and grounds dailySet up and breakdown meetings and events (occasional evening hours required)Process maintenance request from Building SuperintendentsPerform routine building maintenance, such as repairing hardware, painting, replacing light bulbs, minor carpentry, plumbing and electrical/mechanical repairsOffice AdministrationCover front desk, greet visitors, answer, and direct inbound calls to main phone line and schedules courier servicesMaintain kitchenettes, locker-rooms, coffee and candy bar areas, stock supplies as needed and maintain cleanliness of counters and tablesMailroom ServicesOperate and maintain postage machine including supplies, services, reports, and funds.Receive, sort, and distribute incoming mailRetrieve, weigh, meter, and record outbound mail in accordance with US Government Client guidelines.Pickup and drop off mail and packages at Roxbury, MA US Post OfficePrepare outbound FedEx and UPS shipments of all sizes and weightsAssist with new hire setups and office relocationsOrders Supplies, Business Cards, and maintains amenities schedulesDownload and cost code weekly FedEx and UPS invoicingRequirements:5 years of work experience in building maintenanceBasic computer skills including internet and Microsoft Office Suite programs (e.g., Outlook, Word, basic Excel).Requires a valid driver's licenseOSHA 10 hour and CPR/ First Aid certified requiredAbility to maintain a detailed recordkeeping system and prepare correspondence relating to reports and inquiries