Executive Assistant Koniku * - Berkeley, CA, US

Executive Assistant

An experienced, discreet, sharp, efficient, and detail oriented executive assistant to the CEO and the team. Your contributions are critical to our success as a well oiled and efficient 'forever startup'.

You have an innate ability to maintain composure in an extremely fast paced environment. You are a reference point in an environment of constant change. You can make your voice heard and take charge as needed.

The ideal candidate requires minimal supervision. Having a STEM background is much desired (B.Sc. or M.Sc). Non STEM backgrounds will be considered.

Detailed Job Description

• Perform clerical functions such as arranging meetings/conference calls, scheduling appointments for CEO and leadership team.
• Prepare meeting notices, minutes, and statistical information. Organise follow up with staff, customers and investors.
• Supervise and place orders of all office supplies, stamps, paper supplies and copy machine supplies.
• Own and manage entire office complex, maintain professional posture in the office/building, handle reception and related matters.
• Manage press correspondence, keep social media accounts relevant.
• Organise lab visits and tours. Answer questions, handle inquiries and refer to appropriate sub-teams.
• Attend Management & Board meetings and take minutes and distribute.
• Maintain, update, organize, and file correspondence, documents and verifying completeness, storage and retrieval.
• Arrange travel, maintain and review travel guidelines.

Additional Requirements

• To conform to ITAR regulations, applicant must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.
• Equal Opportunity Employer; We hire for individual competence, retain on results, advance for excellence - no exceptions.
• A team player who can work in a very diverse backgrounds - culturally and scientifically. Hopefully, your sense of humour is not beyond repair.