Executive Assistant

Job Title : Executive Assistant

Location : San Francisco, CA

Salary Range: $150,000–$200,000

Hours : Full-time, In Office

We are partnering with a dynamic investment firm in San Francisco to identify an exceptional Executive Assistant to support senior leadership in a fast-paced, high-touch environment. This role requires a polished, proactive professional who thrives managing complex logistics, maintaining confidentiality, and anticipating executive needs with precision and discretion.

Key Responsibilities

Executive Support

• Manage complex and ever-changing calendars across multiple time zones.
• Coordinate internal and external meetings, including scheduling, materials preparation, and meeting logistics.
• Serve as a liaison between executives, investors, clients, and internal teams.
• Handle confidential information with the highest level of professionalism and discretion.
• Assist with ad hoc projects and administrative initiatives as needed.

Travel & Logistics

• Coordinate detailed domestic and international travel arrangements, including flights, hotels, car services, dining reservations, and itineraries.
• Prepare comprehensive, hour-by-hour travel itineraries and contingency plans.
• Track and reconcile expenses and ensure timely submission of reports.

Office & Team Support

• Assist with planning team events, offsites, and firmwide meetings.
• Support visiting executives and collaborate closely with office operations.
• Help maintain a seamless and professional office experience for internal and external stakeholders.

Qualifications

• Bachelor’s degree preferred.
• Minimum of 5 years of experience supporting senior executives within finance, private equity, venture capital, hedge funds, or similar professional services environments.
• Exceptional organizational skills with strong attention to detail and follow-through.
• Ability to manage competing priorities and remain composed under pressure.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Excel, PowerPoint, and Teams.
• Strong written and verbal communication skills.
• Proven ability to handle sensitive information with discretion and sound judgment.
• Professional, resourceful, and highly adaptable with a service-oriented mindset.

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.