Human Resources Associate

About the Organization MAOF uses a multi-generational approach to uplift the whole family. We provide social services for infants through seniors across four pillars: early child education services, senior services, community development services, and community partnership services. EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Title Human Resources Associate Department Human Resources (HR) Reports To Chief Human Resources Officer and Human Resources Manager Employment Status Non-Exempt, Full-Time Hourly Rate $20.00 - $23.00 General Summary The HR Associate will assist the Human Resources department with various administrative and operational tasks to support the day-to-day HR functions. This role is responsible for providing support in areas such as recruitment, onboarding, employee records management, benefits administration, and general HR inquiries. The ideal candidate is highly organized, detail-oriented, and possesses strong communication skills, ensuring smooth and efficient HR operations. Essential Duties and Responsibilities Maintains accurate and confidential employee records, including personal information, compensation, benefits, tax information, background checks, attendance, performance documentation, COBRA information, and separation information. Assists with the recruitment process, including posting job openings, reviewing applications and resumes, scheduling interviews, and conducting initial candidate screenings. Coordinates and supports new hire onboarding, including preparing employment documents, conducting orientations, and ensuring required documentation is completed. Maintains communication with candidates throughout the recruitment, pre-employment, and onboarding process. Processes and updates employee information, including new hires, job changes, compensation changes, benefits enrollment, and separations. Ensures employee records are maintained securely and in accordance with applicable laws, regulations, and MAOF policies. Assists with Human Resources audits, compliance reviews, and reporting requirements. Responds to routine employee questions regarding benefits and assists with enrollment, changes, and related documentation. Supports the open enrollment process and communicates benefit information and updates to employees. Coordinates with benefits providers and internal staff to assist with accurate and timely benefits administration. Assists with the implementation and communication of Human Resources policies, procedures, and employee notices. Provides employees with general information regarding HR policies and refers complex policy questions to appropriate HR staff. Supports HR initiatives related to performance management, employee engagement, training, and employee relations. Assists appropriate HR staff with employee investigations, disciplinary matters, and conflict resolution, as assigned. Maintains and updates the Human Resources Information System (HRIS) and other HR systems with accurate and timely employee information. Prepares and generates routine HR reports, including headcount, turnover, leave, recruitment, and other workforce-related data. Assists with HR system updates, process improvements, and departmental procedures. Provides general administrative support to the Human Resources Department, including scheduling meetings, maintaining files, preparing correspondence, and processing HR-related documents and invoices. Assists with special projects and other Human Resources functions as assigned. Performs other duties as assigned. Minimum Requirements High School Diploma or GED required; Associate of Arts (AA) degree in Human Resources, Business Administration, or a related field preferred. Minimum of one (1) year of experience in Human Resources, administrative support, or a related role. Familiarity with Human Resources policies, procedures, and applicable employment laws. Strong organizational skills, attention to detail, and ability to manage multiple priorities. Bilingual English/Spanish required. Excellent verbal and written communication and interpersonal skills. Ability to represent MAOF professionally when interacting with employees, applicants, management, and the public. Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint; experience with HRIS or other Human Resources systems preferred. Ability to maintain the confidentiality of employee, applicant, and other sensitive Human Resources information. Strong problem-solving skills and ability to work effectively in a fast-paced, deadline-driven environment. Ability to prepare routine reports, business correspondence, and other Human Resources documentation. Ability to effectively communicate information and respond to questions from employees, applicants, managers, and the public. Ability to work a regular Monday through Friday schedule, with occasional evenings, weekends, and special events as assigned. Ability to travel periodically to MAOF locations or other work-related sites as needed. Must possess a valid California Driver’s License, reliable transportation, and current automobile insurance. Preferred Qualifications Previous experience supporting recruitment, onboarding, benefits administration, employee relations, or other Human Resources functions. Human Resources certification, such as PHR or SHRM-CP, preferred. Physical Demands The physical demands described here are representative of those an employee must meet to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions. While performing the duties of this job, the employee is regularly required to use hands and fingers to operate office equipment and perform computer-related tasks, and to communicate effectively. The employee is frequently required to sit and reach with hands and arms and is occasionally required to stand and walk. The employee may occasionally lift and/or move up to twenty (20) pounds. Specific vision abilities required by this position include close vision, peripheral vision, and the ability to adjust focus. This position may also require driving and periodic travel. Work Environment The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. The HR Associate is assigned to work at the MAOF facility located at 401 N. Garfield Ave., Montebello, CA 90640. This is an in-person position. Work may occasionally include evenings and weekends based on business needs. Job Details Full-Time/Part-Time Full-Time Position Human Resources Associate Number of Openings 1 Exempt/Non-Exempt Non-Exempt Location 100-Montebello This position is currently accepting applications. #J-18808-Ljbffr