Administrative Specialist

Senior Administrative AssistantNashville, TN, United StatesUp to $118,200/ yearOperations Manager Executive Assistant Facilities Managerhackajob is partnering with Oracle to fill this position. Create a profile to be automatically considered for this role—and others that match your experience.DescriptionAs an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings. This is a full time position, with full Oracle benefits. In office position, based in Oracle's Nashville, TN office.*Please note, this is a full-time in-office role based in Oracle's Nashville, TN office.Oracle Cloud Infrastructure (OCI) delivers mission-critical applications for top tier enterprises around the world. Our cloud offers unmatched hyper-scale, multi-tenant services deployed in more than 50 regions worldwide. OCI is expanding its mission beyond the traditional boundaries of public cloud to include dedicated, hybrid and multi cloud, edge computing, and more.As an Executive Assistant, you will work across the Data Center Infrastructure organization, specifically supporting Executive leadership in scheduling, travel, action item tracking, coordinating with other leadership and their EAs, and planning virtual and on-site events that include catering and leadership meetings.We have an immediate need for a driven, detail-oriented, excellent follow-thru Executive Assistant who will work directly with our Senior Vice President and one or two of his leadership team.ResponsibilitiesJob Requirements:Demonstrated strong organizational skills.Handles details of a highly confidential and critical nature.Fast, resourceful, proactive, and with excellent follow-through.Ability to work in a dynamic fast-paced environment with multiple streams of input at the same time (Slack, email, and possibly text), capturing actions and at the same time completing them within an appropriate timeframe.Ability to prioritize based on the desires/preferences of the leaders you are supporting and the business.Exercises critical judgment within defined procedures and practices to determine appropriate action.Able to build a strong network across the organization, useful for getting things done, setting up meetings across multiple executives who have packed schedules.Acts with a sense of urgency. Resilient and adaptive and not easily flustered.Persistent and a problem solver to accomplish the ask. Able to respond to requests that require a quick turnaround.Works on assignments that can be complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations.Collects and prepares sensitive information for use in discussions and meetings with the organization's staff and external individuals.Once established, can work independently, but highly collaborative with Chief of Staff and Business operations, may determine methods and procedures on new assignments.Contacts company personnel at all organizational levels to gather information and prepare reports. Creates a broad network of colleagues to draw on for information and support.Provide specific administrative/clerical support. This can include detailed schedule & calendar management, expense report and tracking, travel itinerary and booking, procurement of supplies for new hires and new offices, onsite meeting planning including food arrangements, and office space seating assignment planning.Values align with OCI values.Minimum Qualifications:10+ years executive and/or office management experience required.Anticipating and solving problems proactively is essential.Outlook calendar management is critical.Proficient in desktop applications such as MS Word, Excel, PowerPoint, email and Slack messaging tools, etc.BA/BS degree or equivalent.QualificationsDisclaimer: Certain U.S. based or U.S. customer or client-facing roles may be required to comply with applicable requirements, such as immunization/occupational health mandates, and/or drug testing requirements. Range and benefit information provided in this posting are specific to the stated locations only.US: Hiring Range in USD from $27.07 to $56.83 per hour; from: $56,300 to $118,200 per annum. May be eligible for equity.Oracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business.Candidates are typically placed into the range based on the preceding factors as well as internal peer equity.Oracle US offers a comprehensive benefits package which includes the following:Medical, dental, and vision insurance, including expert medical opinionShort term disability and long term disabilityLife insurance and AD&DSupplemental life insurance (Employee/Spouse/Child)Health care and dependent care Flexible Spending AccountsPre-tax commuter and parking benefits401(k) Savings and Investment Plan with company matchPaid time off: Flexible Vacation is provided to all eligible employees assigned to a salaried (non-overtime eligible) position. Accrued Vacation is provided to all other employees eligible for vacation benefits. For employees working at least 35 hours per week, the vacation accrual rate is 13 days annually for the first three years of employment and 18 days annually for subsequent years of employment. Vacation accrual is prorated for employees working between 20 and 34 hours per week. Employees working fewer than 20 hours per week are not eligible for vacation.11 paid holidaysPaid sick leave: 72 hours of paid sick leave upon date of hire. Refreshes each calendar year. Unused balance will carry over each year up to a maximum cap of 112 hours.Paid parental leaveAdoption assistanceEmployee Stock Purchase PlanFinancial planning and group legalVoluntary benefits including auto, homeowner and pet insuranceThe role will generally accept applications for at least three calendar days from the posting date or as long as the job remains posted.Career Level - IC1hackajob is partnering with Oracle to fill this position. Create a profile to be automatically considered for this role—and others that match your experience.