Executive Assistant - General Counsel & Corporate Secretary

Job Description

ADI Global Distribution is a leading global specialty distributor of professionally installed low-voltage products serving commercial and residential markets, including security, professional audio-visual (AV), smart living, data communications, and networking solutions. With approximately $4.8 billion in annual revenue, 200+ locations across 20+ countries, over 4,100 team members, and more than 100,000 customers worldwide. ADI is expected to become an independent publicly traded company upon completion of a tax-free spin-off from Resideo Technologies, Inc., targeted between mid-Q3 and mid-Q4 2026.

Position Summary

This is a high-visibility, high-trust role providing comprehensive executive administrative support to the General Counsel & Corporate Secretary and the Chief People Officer. The role demands exceptional judgment, discretion, and organizational acumen, as the individual will routinely handle highly confidential legal, HR, corporate, and board-level information, particularly important as ADI establishes itself as a newly independent public company. The ideal candidate thrives in a fast-paced environment, can independently manage complex and competing priorities, and is comfortable engaging with Board members, C-suite executives, outside counsel, and external advisors.

Why This Role

This role offers a unique opportunity to operate at the center of executive leadership during a critical transformation, helping shape how ADI operates as a newly independent public company.

Job Duties:

Executive Assistant Support – General Counsel & Chief People Officer

• Manage complex executive calendars, scheduling meetings, prioritizing appointments, and coordinating domestic and international travel arrangements
• Serve as a key conduit between the C-Suite and Board of Directors
• Coordinate logistics for board meetings, conferences, company events, and off-site retreats
• Schedule board and committee meetings and ensure timely communication of agendas and materials
• Build board books and upload materials to the Diligent board portal
• Draft, edit, and proofread correspondence, reports, presentations, executive briefings, and board meeting materials
• Screen and prioritize phone calls, emails, and communications on behalf of executives
• Process and manage expense reports in a timely and accurate manner
• Maintain confidential records, contracts, and personnel files with strict discretion
• Conduct research and prepare executive summaries and briefing documents
• Liaise with internal departments, clients, vendors, and board members on behalf of senior leadership
• Mentor junior administrative staff as needed
• Support special projects and strategic initiatives assigned by executive leadership

Must Haves:

• 7+ years executive assistant experience, including C-suite support
• Strong proficiency in Microsoft Office, Teams, and Board tools (e.g., Diligent)
• Exceptional communication and organizational skills
• Ability to manage competing priorities independently with strong attention to detail
• Professional presence and comfort engaging with senior leaders and Board members

We Value:

• Experience in distribution, industrial, or global environments
• Familiarity with SEC processes, proxy cycles, and governance practices
• Experience supporting a spin-off, IPO, or major transaction

Key Competencies:

• Discretion & Judgment: Handles highly sensitive information with integrity and sound decision-making
• Execution Excellence: Delivers highly accurate, polished work under tight deadlines
• Proactive Mindset: Anticipates needs and resolves issues before escalation
• Stakeholder Management: Builds trusted relationships with executives, Board members, and external partners
• Adaptability: Thrives in a fast-paced, evolving, public-company environment

Working Conditions:

• Full-time role with flexibility required to support Board cycles, earnings periods, and key governance milestones
• Occasionally evening and weekend work aligned to Board and reporting schedules
• Limited travel required (10-15%)
• Hybrid work environment may be available outside of peak governance periods

What's In It For You:

• ADI provides comprehensive benefits, including life and health insurance, life assistance program, accidental death and dismemberment insurance, disability insurance, 401k Plan, vacation & holidays.