Administrative Assistant

Job Description

Job Description

We are Performing Arts Workshops, a children’s After-School and Summer Camp company, in search of a new team member, our new Administrative Assistant. With us, you can step away from the traditional corporate world and into a creative space where you can make a difference in the lives of children. Through our award-winning classes, workshops, curriculum, and scholarship assistance opportunities, we are committed to ensuring that all school-aged children are provided the opportunity to experience a quality arts education and enjoy the benefits that are gained, including the development of character and life skills which children can apply to school and beyond. As a part of our core mission, PAW’s faculty and staff are dedicated to fostering a safe, non-competitive environment, where children can use the arts as a medium with which to learn communication, compassion, collaboration, critical thinking, and creativity. . . . . . . . . . . . . . . . . . . . LOCATION: Our administrative office is located in Rolling Hills Estates (just above Torrance). This is an on-site position. Remote work is not available. Only our teaching faculty work at the school and camp locations throughout Los Angeles. . . . . . . . . . . . . . . . . . . . PAY RATE...HOURS...HOLIDAYS: $24 to $25 per hour based on education experience Monday - Friday: We offer a 40-hour workweek with a full hour off for lunch. 9:00 am – 6:00 pm (until summer camp begins) 8:00 am – 5:00 pm (from June until the end of summer camp) We are closed for ALL major holidays! (Each year there are two working Saturdays just prior to the launch of Summer Camp. Those two dates are set by January.) . . . . . . . . . . . . . . . . . . . THE TEAM: Our in-house office team consists of the president of the company, an administrative office manager, two administrative assistants, and a part-time executive assistant. Together, we are responsible for the administrative and managerial operations of a summer camp and after-school program that takes place at schools and other venues where our teaching faculty work. Our office is not public-facing and does not interact with clients in person.

Is This You? Our Administrative Assistants play an essential role in keeping our busy office running smoothly. Working hand in hand with the Administrative Office Manager and Company President, they help carry out daily operations, take direction on assigned responsibilities, and support our teaching faculty.

Together, we strive to inspire trust, motivate one another, create a pleasant work environment, and provide friendly, professional service to our families, all while helping fulfill our company's mission of bringing arts education to the children we serve.

We're looking for a dependable, organized, and detail-oriented team member who takes initiative, communicates effectively, is receptive to guidance and feedback, enjoys working with people, and maintains a positive attitude in a fast-paced environment.

Qualities We Value: Integrity and Trustworthiness Clear, Effective Communication Strong Organizational and Time-Management Skills Accountability, Dependability, and Commitment A Positive, Solutions-Oriented Attitude Adaptability and Composure Receptiveness to Direction and Feedback Empathy and Interpersonal Awareness Attention to Detail and Follow-Through Ability to Work Collaboratively . . . . . . . . . . . . . . . . . . . EXPERIENCE: Previous experience working in an office environment, including administrative, clerical, or data entry responsibilities. Previous work experience requiring strong written communication and correspondence skills. ESSENTIAL SKILLS: Proficiency in Microsoft Word and a strong technological aptitude are needed, including the ability to learn and effectively use new software and applications. ADDITIONAL EXPERIENCE: Experience with or an aptitude for using social media, Microsoft Access, Excel, Google Drive, or Zoom is a tremendous plus! Previous experience in Education, Performing Arts, Teaching, or Children's Workshops/Programs is a plus. Must be able to clear a criminal background check. . . . . . . . . . . . . . . . . . . . . RESPONSIBILITIES INCLUDE: Our busy office environment requires an organized, dependable professional with strong multitasking and prioritization abilities, along with excellent written and verbal communication skills. This position requires exceptional attention to detail, follow-through, and the ability to manage multiple assignments while meeting deadlines. You must be able to work under pressure, troubleshoot issues, and maintain a positive and professional attitude. Heavy phone duties. Communicate directly with parents, school officials, and teaching faculty to answer questions, promote our services, and provide friendly, professional customer service. Must be comfortable handling a high volume of phone calls, particularly during our busy summer camp season, while maintaining a positive and helpful attitude. Assist with company correspondence, including responding directly to emails, preparing written communications, and ensuring timely, accurate, and professional responses. Perform data entry, filing, document management, and other clerical responsibilities, maintaining accuracy and attention to detail. Review student registration and admission records for accuracy and completeness. Retrieve, organize, and maintain student records and electronic files within our camp management software and databases. Conduct online research and assist with gathering information for administrative assignments and special projects. Uphold and promote our company culture, policies, and procedures when interacting with office staff, teaching faculty, and customers. This is a position of trust, requiring integrity, honesty, discretion, and good judgment when handling student tuition payments, confidential information, and sensitive company matters. Assist and collaborate with the Administrative Office Manager and Company President on assigned responsibilities, special projects, and other administrative needs as directed. . . . . . . . . . . . . . . . . . . . WHEN: This is a seasonal position, with a start date no later than January 4, 2027. While we welcome long-term team members, applicants must be able to commit through the completion of our 2027 Summer Camp season (August 6, 2027).

PerformingArtsWorkshops.com \nCompany Description

All of us here at Performing Arts Workshops, are committed to ensuring that all school-aged children are provided the opportunity to experience a quality arts education through affordable Summer Camp, Spring Break Camp, and After-School Enrichment programming. The development of character and life skills which children can apply to school and beyond is a core principle of our mission. PAW’s faculty and staff are dedicated to fostering a safe, non-competitive environment, where children can use the arts as a medium with which to learn communication, empathy, collaboration, critical thinking, and creativity. We were named Best After-School Program and Best Summer Camp in LA Parent Magazine and have been the leading provider of after school enrichment for both private and public schools in Los Angeles County for over 30 years. Company Description

All of us here at Performing Arts Workshops, are committed to ensuring that all school-aged children are provided the opportunity to experience a quality arts education through affordable Summer Camp, Spring Break Camp, and After-School Enrichment programming. The development of character and life skills which children can apply to school and beyond is a core principle of our mission. PAW’s faculty and staff are dedicated to fostering a safe, non-competitive environment, where children can use the arts as a medium with which to learn communication, empathy, collaboration, critical thinking, and creativity. We were named Best After-School Program and Best Summer Camp in LA Parent Magazine and have been the leading provider of after school enrichment for both private and public schools in Los Angeles County for over 30 years.